Job Description

Join our global team for a career filled with opportunities to solve challenges both small and large, local and global, simple and complex.

Main Responsibilities

• Alerts department with due dates of Vessel Manager visits and reports. 
• Upkeep of vessel instruction books / manuals / drawings and ensures they are kept in designated shelves.
• Maintains a record of all circulars sent to vessels by Department head.
• Assists in vessel takeover / handover / flag change procedures.
• Performs secretarial functions as required and other tasks as designated by GM.
• Downloads and forwards Class listings to vessel and Vessel Manager monthly.
• Verifies that Quarterly reports from vessels are received in time and maintains record. 
• Verifies Monthly reports such as Defect list, Inspection follow up reports received timely from vessels and informs in case of non-closure. 
• Undertakes proper filing of vessels certificates in Office.
• Assists in preparation of marketing material and Budgets for new business.
• Assists in keeping track of Vessel inspection plan and activity.
• Compiles data from Docmap and Maintenance records (From Bassnet).
• Monitoring Deck, Engine monthly report which reflected in LNG/LPG Group sharing folder.
• Daily checking and monitoring PMS critical, environmentally critical, and stand-by critical items which overdue, especially for office audit purpose. Ensure maintenances job completed accordingly by on-board, especially for critical items.
• Monitor Critical Spare part inventory closely for each vessel and alert if any part is missing. Follow up until inventory updated. 
• Periodically monitor job reports within Bassnet from vessel and revert to vessels for in-complete reporting. Follow-up maintenance job documentation with vessel once completed. 
• Assist General Manager in making projects and budget proposals.
• Assist Vessel Manager in implementing inventory management projects within Bassnet for fleet vessels if required.
• Suggest improvement for maintenances documentation part in Bassnet if any. 
• Confirm reporting of jobs within Bassnet post dry-docking of vessels- by liaising with Master and CE’s.
• Follow-up Bassnet replication issues with Vessel IT, if any problem on board.  
• Confirm vessel implement the maintenance work on time and surveys onboard ship. 
• To collate/coordinate and provide relevant information that is required for the GM to report at various meetings.
• To collate and input statistics into various reporting mechanisms. 
• To organize and arrange key meetings on behalf of the GM as and when required.
• To coordinate/liaise with various internal functions (e.g. Finance, etc) information that is required from or by key managers.  
• To coordinate with HR & Admin on various logistic arrangements as required by the GM.
• To provide any other information as and when required to be sent to key stakeholders. 

 
Accountabilities 
This position will measure against:

• Closed action items as required by relevant parties. 
• Compliance of routine and plan.
• Safe and efficient work without issues.
• Execution of reliability plan.  

 
Qualifications

• Diploma, Advanced/Higher/Graduate Diploma, Others or equivalent.  
• At least 3 year(s) of working experience in the related field is required for this position.  
• Good written and spoken English.
• Good command of Excel, Power Point, Word and typing speed.  

Job Requirements