Job Description

Join our global team for a career filled with opportunities to solve challenges both small and large, local and global, simple and complex.

About Us                                                                          

Wilhelmsen Ship Management is one of the world’s largest third-party ship managers originated from Oslo, Norway with a portfolio of more than 450 vessels, a pool of more than 14,000 seafarers and over 900 shore-based employees all over the world. Our employees are working with a comprehensive global maritime group providing over half of the merchant fleet with essential products and services, along with supplying crew and technical management to the largest and most complex vessels ever to sail.

We offer a culture and vibrant work environment of strong leadership, collaborative, career development, work-life balance and a job that is both challenging and stimulating. All team members are empowered with the freedom to influence each other as long it complies with our Company’s values and vision.

What You'll Responsible For:

• Track and notify the department of due dates for Vessel Manager visits, inspections, surveys, and reports.
• Maintain vessel manuals, drawings, certificates, and records of circulars issued to vessels.
• Assist in vessel takeover, handover, flag-change, and dry-docking activities.
• Monitor and follow up on monthly and quarterly vessel reports, defect lists, and inspection closures.
• Manage and monitor PMS, critical maintenance items, and maintenance documentation through Bassnet.
• Monitor critical spare-parts inventory for fleet vessels and follow up on discrepancies.
• Compile and analyze maintenance, inspection, and operational data from Bassnet and Docmap for management reporting.
• Support Vessel Managers in inventory management and maintenance documentation improvements within Bassnet.
• Assist the General Manager in preparing projects, budgets, proposals, and marketing materials.
• Coordinate meetings, reporting inputs, and liaison with internal departments (Finance, HR, IT, Admin) and key stakeholders.
• Provide administrative and secretarial support as assigned by the General Manager.

What Experience and Skills Required:

• Diploma, Advanced/Higher/Graduate Diploma, or equivalent qualification.
• Minimum of 3 years’ relevant working experience in a related or similar role.
• Good command of written and spoken English.
• Good organizational and documentation skills with strong attention to detail.
• Ability to manage multiple tasks, prioritize work, and meet reporting deadlines.

*Only shortlisted candidates will be contacted

Become a valued member of our team, where every day presents new opportunities for learning and development. Sound interesting? Click "APPLY" now to embark on a rewarding career journey!

Please note that all positions at Wilhelmsen are subject to reference and ID checks. For certain roles, additional background screening may be required.

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Job Requirements