Job Description

Join our global team for a career filled with opportunities to solve challenges both small and large, local and global, simple and complex.

Job Description

Interrelations

• Foster close collaborative interpersonal relationships with colleagues, other departments, suppliers, and auditors.
• Reports to Senior Vendor Assurance Specialist.
• Works collaboratively across WSM operating functions. It provides procurement support and services that ensure the effective and efficient delivery of business value and mitigation of risk. This is done through the provision of simple and easy policies, focused governance and accountability, risk management, and easy access to information

Formal authorities

• Supplier onboarding procedure which includes sanction screening, scoring of the vendor assessment questionnaire, company /bank details validation and to create/maintain vendor master data
• Conducting rolling ESG assessment to all existing suppliers
• Works collaboratively across WSM operating functions to procurement support and services
• Foster close collaborative interpersonal relationships with colleagues, other departments, suppliers and auditors.
• Other tasks as requested or required by Senior Vendor Assurance Specialist

Main responsibilities

• Maintain all Supplier data to the required standards so that the company is fully compliant with any internal or external audits. This shall include, but not be limited to:
• ➢ Sanction Screening for all vendor cases / resolving potential positive match in LSEG Worldcheck Sanction Screening platform
• ➢ Scoring of supplier assessment questionnaire ( ie. to ensure all vendors are meeting the minimum requirement in General Disclosures in the Onboarding Questionnaire fand to score each ESG sections in accordance to the scoring rules as set out.)
• ➢ Company and bank details validation with the vendor
• ➢ Supplier Registration in SAP S4 / BASSnet
• ➢ Recording change of bank details & payment terms. This is not limited to update of correct bank code/branch code as required
• ➢ Placing Suppliers on blacklists as required.
• ➢ Activating or deactivating suppliers as required.
• ➢ Supplier credit form / VAT exemption document by fleet as required
• ➢Monitoring vendor registration group email and to prioritise any emergency onboarding cases

• Ensure to meet the monthly target for rolling ESG assessment invitation to be sent to the vendors in SIMDOJO. This shall include, but not be limited to:
• ➢Identify missing emails and also update the correct supplier contact person to be invited for the ESG assessment in SIMDOJO.
• ➢Send reminders to suppliers without any progress on completing the ESG assessment every 2 weeks within two months.
• ➢To identify the suppliers which are not responding to the ESG assessment within 2 months and initiate the approval to blacklist vendors based on the latest invoice payment in Eyeshare and also last purchase order in BASSnet.
• ➢To communicate with vendor if their answer does not meet the minimum requirement and request for clarification on their answer.

• Recording key performance indicators for Supplier updates and ensure compliance with the SLA.

Qualifications

Mandatory requirements

• Diploma/Degree in commerce, business administration, accounting and/or finance.
• Preferably at least 1 year of related experience will be an added advantage.

Competency Requirements

• Customer focused and good command of English (written and spoken)
• Strong Stakeholder Management
• Good organizational & analytical skills.
• High Level of Drive & Determination
• Solution first approach
• Strong interpersonal skills - ability to get along with diverse personalities and cultures.
• Pro-active attitude with strong sense of ownership
• Independent with good time management.
• Possessed technical skills such as BASSnet, SIMDOJO, Ignite, EyeShare, Excel, Word, and SAP S4 will be an added advantage for this role.

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Job Requirements