Job Description

• Manage and coordinate daily schedules, meetings, and appointments for senior management
• Prepare meeting agendas, notes, and follow up on action items and deadlines
• Handle personal assistant duties and provide direct support to management as needed
• Assist in preparing and updating financial reports such as Profit & Loss statements and Balance Sheets
• Manage banking tasks, payments, and government-related documentation
• Monitor the progress of tasks across departments (e.g., Sales, Accounting, Purchasing) to ensure timely completion
• Maintain good relationships with customers through regular communication and follow-ups
• Support HR tasks including payroll, tracking employee issues, handling disciplinary matters, and resolving internal conflicts
• Coordinate festive packaging (e.g., angpao, seasonal gifts) and organize company events or functions
• Perform other administrative duties and ad-hoc assignments as directed by senior management
   

Job Requirements

• 2–3 years of experience in a similar role (Administrative Assistant, Personal Assistant, or Office Manager)
• Strong organizational, time management, and problem-solving skills
• Excellent verbal and written communication skills
• Ability to multitask and work under pressure in a fast-paced environment
• High level of integrity and discretion in handling confidential information
• Proficient in Microsoft Office (Word, Excel, PowerPoint) 
• Fluent in Mandarin, with the ability to read and communicate effectively in Mandarin (essential)
• Independent, proactive, and able to take initiative

Skills