Job Description

About Us
We’re a fast-growing F&B distributor based in Batu Caves, supplying F&B essentials like food packaging, dry goods, kitchenware, cleaning supplies and more to restaurants, kopitiams, and hawker stalls across Malaysia. We currently distribute our products across various platforms (both offline and online).

We are looking for a detail-oriented, highly organized, and proactive Ecommerce Inventory Admin to support our Catalog Manager. In this role, you will play a key part in keeping our product catalog accurate, updated, and well-structured, while helping streamline daily category operations, departmental communications, and administrative workflows.

Responsibilities:

1. Product Listing

• Conduct product research & physical inspections to source all relevant info (Brand, SKUs, barcodes, specifications, pricing, images etc.)
• Write product-based copy based on search intent (titles, descriptions, buying guides, landing page copy, blogs, alt text, URLs, etc.)
• Ensure product-graphics meet internal guidelines before officially listing across all platforms

2. Platform Maintenance

• Conduct regular audits to resolve any site errors (duplicate SKUs, missing attributes, improper categorization, unresponsive page, etc.)
• Liaise with ground staff to ensure catalog data reflects actual stock levels, specifications, and ongoing promotional schedules
• Prepare weekly/monthly catalog performance reports, sales tracking spreadsheets, and presentations

3. Campaigns & Promotions Management

• Setup campaigns & promotions across platforms as requested by Manager (configure promo codes, bundle deals, flash sales, vouchers, etc.)
• Coordinate with Creatives for all relevant promotional content (banners, posters, shorts, storefront updates, etc.)

4. Ad-hoc inventory tasks

• Conduct regular cycle counts, physical inventory checks, and spot audits to reconcile system counts with actual warehouse stock
• Monitor stock thresholds, flag low-stock or slow-moving items, and assist procurement teams with purchase orders
• Identify, report, and resolve stock variances, missing items, damages, or delivery errors with suppliers and internal teams

Requirements:

• Minimum 3+ years experience in inventory management, e-commerce, merchandising (experience with Shopify is a strong plus)
• Advanced Microsoft Excel (pivot tables, VLOOKUP/XLOOKUP, data validation, conditional formatting, basic formulas)
• Strong written English & BM (Mandarin is a bonus)
• High attention to detail & accuracy with data entry.
• Good organizational & time-management skills with the ability to prioritize tasks independently

What We Offer

• Competitive Basic Salary
• Performance-based Incentives
• Opportunity for personal & career growth
• Supportive work environment with guidance & mentorship from experienced team members
• Stable, growing company with consistent work volume

How to Apply

Send your portfolio (or links to past work) and a brief intro to yuvindistributor@gmail.com. Applications without a portfolio will NOT be considered.

Job Requirements

What the ideal candidate looks like?

Because this role bridges digital listings with physical warehouse stock, you cannot be careless. A single misplaced decimal or incorrect SKU can create fulfillment chaos

• Extreme Accuracy & Attention to Detail: You are extremely meticulous about data entry and verification to the point of being slightly obsessive about it 
• Strong research instincts: You know where to find information, how to verify it, and when something smells wrong
• Ground-Level Pragmatism: You are not afraid to get your hands dirty in order to get the information you need
• Impeccable personal organisation: You instinctively take note & organise everything: meeting takeaways, verbal instructions, process steps, edge cases. You do not lose things
• Independent Time Management: Able to balance routine, high-volume data maintenance with shifting campaign setups (flash sales, bundle deals) and ad-hoc physical inventory cycle counts without letting things fall through the cracks.
• Strong Commercial sense: You can look beyond simple physical similarities and group products based on consumer psychology and shopping habits (e.g., selling a camera with a memory card and a tripod, rather than a camera with a water bottle)

Skills