Job Description

• Preparation of Circular Resolution, Minutes of Board of Directors’ meeting/Annual General Meetings/Members’ Meetings, Annual Return and statutory forms/documents.
• Ensuring proper and timely filing of the statutory forms/returns to the Companies Commission of Malaysia (CCM).
• To lead, support and assist the Company Secretary Department in all aspects of company secretarial work, statutory files maintenance (i.e. maintain and update company’s statutory books and records) and related statutory requirements.
• Preparation of documents/forms for certification by Company Secretary.
• Assisting in organising Board and General Meetings, as well as preparation of agenda papers/meeting files for these meetings (if any).
• Proficient in using MYCOID system for incorporation of companies, allotment of shares, changes to the directors, managers and secretary etc.
• Responsible for the preparation and submission of Annual Returns and Audited Financial Statements using the MBRS systems.
• Able to handle and perform admin functions such as preparing of covers letters, correspondences and maintaining proper filling.
• Liaising with clients, Companies Commission of Malaysia and all other relevant authorities in connection with company secretarial matter.

Job Requirements

• Bachelor’s degree in Business Administration, Law, Corporate Governance, or any related discipline.
• Professional qualifications such as MAICSA or MACS, and/or a Licensed Company Secretary registered with SSM, will be an added advantage.
• Sound knowledge of the Companies Act 2016 and hands-on experience with MBRS and MYCOID systems.
• Candidates who are CGQP Finalists are encouraged to apply.
• At least 1–3 years of relevant working experience in a corporate secretarial firm or within a corporate secretarial function.
• Senior Executive position level is also available based on years of experiences.

Skills