Job Description

 Position Responsibilities

• Greet visitors upon arrival and guide them to the designated waiting area. Ensure they are seated comfortably and informed of any necessary details while they wait.
• Manage visitor parking to prevent congestion or double parking and assist visitors with clear parking arrangements.
• Ensure all staff vehicles are registered via the "PlateMate" form and maintain updated records for easy reference and contact.
• Brew and serve coffee to important guests and stakeholders.
• Answer calls from the General Affairs department, provide information, and direct callers to the right department’s email or contact.
• Maintain an accurate and up-to-date logbook to record all incoming and outgoing parcels. Ensure that the relevant person or departments are informed about the status of their parcels.
• Manage and organize parcel requests received via email. Ensure timely and accurate processing of these requests.
• Handle the ordering process for name cards, ensuring correct details and timely delivery. Coordinate with the printing service provider to meet specifications.
• Assist in purchasing items requested by the departments on an ad hoc basis. This includes sourcing, ordering, and coordinating delivery of requested items.
• Assist with keeping track of office expenses, ensuring that all costs are recorded accurately, and reports are up to date.
• Assist with organizing and maintaining physical and digital filing systems. Ensure documents are properly filed, archived, and easily retrievable when needed.
• Support the team with photocopying, scanning, and other document processing tasks as required, maintaining confidentiality and accuracy.

Job Requirements

 Qualification and Experience 

• A Diploma or higher qualification in any related field such as Business Administration, Office Management, Communications etc.
• At least 1 year of experience in related fields.
• Excellent verbal and written communication skills
• Proficiency in basic computer applications, including Microsoft Office Suite.
• Strong organizational skills with the ability to multitask.
• Attention to detail and accuracy in handling tasks.
• Ability to work independently and as part of a team.
  
  

Skills