Job Description

Position Responsibilities

• Greet visitors upon arrival and guide them to the designated waiting area. Ensure they are seated comfortably and informed of any necessary details while they wait.
• Brew and serve coffee to important guests and stakeholders.
• Manage all domestic and international travel arrangements for all HQ staffs regionally.
• Answer calls for the General Affairs department, provide information, and direct callers to the right department’s email or contact.
• Maintain an accurate and up-to-date logbook to record all incoming and outgoing parcels. Ensure that the relevant person or departments are informed about the status of their parcels.
• Handle the ordering process for name cards, ensuring correct details and timely delivery.
• Assist with the printing of airway bills for outbound parcels requested.
• Order the necessities stock needed for all headquarters (pantry, in-house canned drinks & FMCG, bar ingredients).
• Coordinate with General Affairs team on the low stocks and required materials needed to purchase for HQ maintenance.
• Assist with raising Purchase Orders for all courier related payment and invoices.
• Assist in purchasing items requested by the departments on an ad hoc basis. This includes sourcing, ordering, and coordinating delivery of requested items.
• Assist with keeping track of office expenses, ensuring that all costs are recorded accurately and reports are up-to-date.
• Assist with organizing and maintaining physical and digital filing systems. Ensure documents are properly filed, archived, and easily retrievable when needed.
• Support the team with photocopying, scanning, and other document processing tasks as required, maintaining confidentiality and accuracy.

Job Requirements

Qualification and Experience

• A Diploma or higher qualification  in any related field such as Business Administration, Office Management, Communications etc. 
• 1 - 2 years of experience in related fields. 
• Excellent verbal and written communication skills.
• Proficiency in basic computer applications, including Microsoft Office Suite.
• Strong organizational skills with the ability to multitask.
• Attention to detail and accuracy in handling tasks.
• Ability to work independently and as part of a team.

  a Necessity, not a Luxury 

Skills