Job Description

Position Responsibilities

1. SLA Review & Cost Monitoring:

•  Regularly review SLA base rates to ensure they align with company standards and market trends.
•  Timely update vendor agreements to reflect current terms, conditions, and pricing structures.
• Monitor and track all cost base rates to ensure compliance with approved budgets and SLA terms.
• Identify and address any discrepancies or cost deviations in vendor agreements.

2. Procurement Support:

• Raise and process purchase orders (POs) for maintenance requirements and secure necessary approvals.
• Source and procure spare parts, tools, and services required for maintenance and repair tasks.
• Maintain inventory of critical spare parts to ensure availability for preventive and corrective maintenance.

3. Vendor & Supplier Coordination:

• Liaise with vendors and suppliers to obtain quotations, negotiate pricing, and finalize orders.
• Track and follow up on purchase requests, delivery orders, and invoices to ensure timely completion.
• Monitor vendor performance and ensure compliance with service agreements.

4. Cost Management & Reporting:

• Maintain detailed records of repair, maintenance, and procurement costs.
• Conduct cost analyses 
• Prepare periodic reports on maintenance expenses and provide insights to management for budget planning.
• Review Base rate

5. Record Keeping & Documentation:

• Organize and maintain records of all POs, quotations, invoices, and maintenance logs.
• Update databases with accurate cost and resource allocation information for tracking and auditing purposes.
• Ensure compliance with company policies regarding documentation and financial records.

6. Operational & Team Support:

• Collaborate with the maintenance team to ensure they have the resources needed to address repairs and preventive maintenance tasks efficiently.
• Expedite urgent requests for high-priority maintenance issues.
• Support the analysis and resolution of recurring issues by tracking patterns and providing datainsights.

7. Preventive Maintenance Coordination:

• Assist in planning and scheduling preventive maintenance activities by ensuring the availability of parts and resources.
• Track preventive maintenance tasks and costs to identify opportunities for efficiency improvements.

Job Requirements

Qualification and Experiences

Education:

• Diploma or bachelor’s degree in business administration, Finance, or a related field.

Experience:• Minimum 2 years of experience in service coordination, procurement, or a similar support role in a maintenance environment.

Skills & Competencies:

• Technical Proficiency:

o Familiarity with procurement and financial management tools.

o Proficiency in Microsoft Office Suite, especially Excel, for data tracking and reporting.

• Organizational Skills:

o Strong attention to detail and ability to manage multiple priorities effectively.

• Communication:

o Excellent communication skills for coordinating with vendors and internal teams.

• Problem-Solving:

o Analytical mindset to identify cost-saving opportunities and streamline processes.

Skills