Job Description

In this role as Company Secretary Assistant you’ll help reshape the corporate administration landscape in Malaysia! Endless paperwork? Silly processes? Making errands? Let’s digitise! We can do better!

• Assist clients with incorporating their company, changing particulars, opening bank accounts and all aspect of corporate secretarial duties
• Liaise with clients, auditors, and other relevant authorities in connection with company secretarial matters to ensure companies are compliant with the latest regulations per the Companies Act 2016.
• Update clients’ registries, proofreading documents, and getting them in order.
• Help design the processes for a digital company secretary platform.
• Follow up with clients to ensure they’re up to date with their filing deadlines.
• Work with our Customer Success manager, founders, lawyers, designers & developers to enhance the Corporate Secretary and business administration processes from A-Z.
• Transfer in existing companies to Foundingbird and establish our firm as their corporate secretary.
• Handling ad-hoc assignments when necessary and undertaking general administrative tasks as needed.
• Periodically deal with clients who may not be satisfied (but let’s aim to prevent that from happening) and be proactive and adequate in solving their problems.

You will not be:

• Visiting every client at their office or welcoming each client in our office, we are a digital company secretary and perform KYC & AML checks using automated systems.
• Doing tons of paperwork, our goal is to automate as much as possible. Though we can’t (unfortunately) automate CTCs.

Join a small but enthusiastic team to reshape how Malaysian companies are incorporated, how their bookkeeping is done and their payroll managed. Completely digitising the process and helping entrepreneurs to focus on their business, rather than having them print, sign and scan 100s of documents. We will make incorporating with us an absolute no brainer and you’ll have fun doing it!  

Job Requirements

Want a challenge reshaping an industry? Think company secretaries are ‘stuck in their ways' and want to change that? Saving entrepreneurs money, time and making everyone win in the process? This is your chance.

We’re looking for a person with the following qualities:

• A team spirit and the ability to work unattended
• The ability to work physically at our Taman Desa, Kuala Lumpur office
• At least Diploma/Bachelor’s Degree in Corporate Administration or equivalent professional qualifications (ICSA / MAICSA).
• Familiarity with MS Office, MBRS & MyCoID.
• A quick and meticulous work ethic with attention to detail
• Professional level English language skills - you'll be communicating with clients
• MAICSA accreditation / SSM practicing cert not required, but a bonus.

What we offer:

• Opportunity to make a significant impact in revolutionizing how company secretarial work is experienced by entrepreneurs in Malaysia.
• Hands-on experience in compliance, operations, and customer relations in a fast-growing startup.
• Positive, young and inclusive working environment/culture.
• A direct working relationship with the Founder & CEO who will be training and guiding you.
• Working week Monday to Friday, 9am - 6pm.
• Possibility to work remotely or from home from time to time (but we’re not fully remote due to the nature of our business - being in office is generally expected)
• Unlimited paid time off policy with min. 15 days.
• Medical benefits.
• Yearly Team retreat.

How to apply & process?

If you are interested, in addition to applying here, please email (dylan@foundingbird.com) or text the CEO (t.me/dylandamsma) directly with the following information:

1. Why you fit the profile we’re looking for and your past experience that is relevant
2. What attracts you to this particular role
3. Your resumé / Linkedin.

Applicants that do not follow these instructions will not be considered.

If you deem to be a potential fit based on the information provided by you; we will invite you for coffee and get to know each other. There will be a total of 2 interviews / meetings before an official decision is being made.

Skills