Job Description

Do you believe change is inevitable and are you willing to take a lead in driving the change that will change how company secretarial work is experienced by 1000s of entrepreneurs in Malaysia? Then keep reading…

Foundingbird is looking for a licensed company secretary who is innovative, loves to challenge existing processes to make them better, would love to work on automating tedious tasks together with the product team and is keen to build a team to grow the company to serve 1000s of customers across Malaysia.

With Foundingbird, customers can incorporate their company in 20 minutes, utilising digital signatures, eKYC and automated document generation. After incorporation, customers can utilise the Foundingbird app to stay on top of their company through automated reminders, integrated accounting & payroll so entrepreneurs can focus on their building and growing their business.

In this role you will be:

• Serving as the named secretary to companies incorporated through Foundingbird.
• Ensuring companies are compliant with the latest regulations per the companies act 2016 and their statutory registers and records are maintained timely and accurately.
• Working together with the product team & customer operations team to streamline processes, automate mundane tasks and provide an amazing customer experience to entrepreneurs.
• Leading a highly efficient company secretary team together with the Founder; championing their growth as individuals and as a team - provide training, mentoring, and performance management.
• Support the customer operations team in communication and coordination, and monitor compliance deadlines to ensure efficient operations and compliance.
• Suggesting & advising clients on their best options.
• Advising & working together with the founder/ CEO on gaps you see in the company secretary process and identifying opportunities to automate.
• Work together with the customer relations team to support companies throughout their lifecycles and ensure they remain in compliance.

You will not be:

• Visiting every client at their office or welcoming each client in our office, we are a digital company secretary and perform KYC & AML checks using automated systems.
• Doing tons of paperwork, our goal is to automate as much as possible. Though we can’t (unfortunately) automate CTCs.

Job Requirements

We’re looking for someone that:

• Has about 5 years experience in the Corporate Secretary industry (preferably in a management company)
• Holds a valid LS, MIA or MAICSA practicing license or can easily obtain one again
• Is available for a full time in office position at our Taman Desa office and ideally has personal transport
• Is keen to grow a company together, equity is an option.
• Is highly proficient in English & Bahasa, both written & verbally (Chinese proficiency is appreciated).
• Is willing to challenge “how things are done” and explore new ways of handling company secretarial matters within legal guidelines.

What do we offer?

We will discuss the right remuneration for the right candidate on a case-by-case basis, but you can expect:

• A competitive salary
• Equity in the firm as Partner (Upon passing probation & as bonus for performance)
• Travel allowance
• Unlimited paid time off policy with min. 15 days.

How to apply & process?

If you are interested, in addition to applying here, please email (dylan@foundingbird.com) or text the CEO (t.me/dylandamsma) directly with the following information:

1. Why you fit the profile we’re looking for and your past experience that is relevant
2. What attracts you to this particular role
3. Your resumé / Linkedin.

Applicants that do not follow these instructions will not be considered.

If you deem to be a potential fit based on the information provided by you; we will invite you for coffee and get to know each other. There will be a total of 2 interviews / meetings before an official decision is being made.

Skills