Job Description

A. Import Procurement Management:

1. Handle all import purchasing activities (raw materials, spare parts, machinery, accessories, etc.)
2. Plan and monitor imported material requirements to support production and customer orders.
3. Issue Purchase Orders (PO) accurately and ensure supplier acknowledgment.
4. Monitor shipment schedules and ensure timely arrival of goods.
5. Coordinate with shipping and forwarding agents for customs clearance and documentation.
6. Monitor import duties, SST exemptions, and manage applications/ renewals (Lampiran K, MIDA, CJ, etc.).
7. Ensure compliance with Malaysian customs and regulatory requirements.

B. Supplier & Cost Management

1. Request and evaluate quotations; conduct price comparison and negotation when required.
2. Conduct supplier sourcing and vendor evaluation.
3. Maintain updated vendor database and monitor supplier performance.
4. Handle purchase returns, claims, and debit notes.
5. Coordinate and follow up on NCR & SCAR cases and ensure timely closure.

C. Inventory & System Control

1. Monitor outstanding PO in SQL system and reconcile with supplier statements.
2. Ensure accurate system data (PO creation, cancellation, closure).
3. Coordinate with RM Store to ensure sufficient stock level for production.
4. Record import deliveries and coordinate with appointed forwarding agent (eg. SD Dream).
5. Coordinate container return and logistics follow-up.

D. Compliance & Documentation

1. Ensure all import documents (Invoice, Packing list, BL/AWB, Form D/E, etc.) are complete and accurate.
2. Maintain proper filing and documentation for audit and reference.
3. Ensure import transactions comply with company SOP and internal control requirements.

E. Continuous Improvement

1. Identify cost-saving opportunities in import purchasing.
2. Support process improvement initiatives in procurement operations.
3. Undertake any ad-hoc duties assigned by management.

Job Requirements

1. SPM/ Diploma/ Degree in Business Administration, Supply Chain, Purchasing, or related field.
2. Minimum 2-3 years experience in purchasing, preferably handling import procurement.
3. Knowledge in import procedures, customs clearance & SST exemption.
4. Strong negotiation and communication skills.
5. Familiar with ERP/ SQL system.
6. Computer literate (MS Excel, Word).
7. Good analytical and problem-solving skills.
8. Able to work independently and under pressure.

Skills