Event Executive

HELP University

AI-generated summary

Coordinate end-to-end student recruitment events: logistics, vendors, AV, registration, student helpers.
Partner with schools, faculties and teams to run Open Days, fairs and brand-building.
Own events that drive recruitment & campus brand!

Undisclosed

Malaysia, Kuala Lumpur

Full-Time

Job Description

Coordinate events that support student recruitment, engagement, and brand-building efforts, including Open Days, campus visits, education fairs, signature events, and external venue rental activities.

Work closely with the School Marketing Team, Sales Team, Academic Faculties, and other departments to ensure successful event delivery and achievement of event objectives.

Manage event logistics and operations, including venue booking, transportation, accommodation, venue setup, audiovisual requirements, catering, event registration, goodie bags, and deployment of student helpers.

Liaise with internal stakeholders such as Registry, Maintenance, CIC, Security, Transportation, and academic departments to ensure smooth event execution.

Support the sourcing and coordination of external vendors, suppliers, and service providers to ensure smooth event execution, quality delivery, and cost efficiency.

Assist in tracking event budgets and expenditure, ensuring proper documentation and compliance with approved budgets and procurement procedures.

Manage promotional collaterals and inventory, including brochures, flyers, forms, merchandise, and goodie bags.

Support the development of event schedules, operational plans, risk assessments, and contingency plans.

Support the collection and compilation of post-event feedback and basic event data to contribute to continuous improvement efforts.

Ensure events are executed professionally and safely in accordance with institutional guidelines and operational requirements.

Job Requirements

Company Benefits

Work Environment

Employees have reported a pleasant and friendly atmosphere, with helpful colleagues contributing to a comfortable work setting.

Professional Development

The institution provides opportunities for professional growth, including support for further studies and career advancement.

Leave Entitlements

Standard leave policies are in place, encompassing annual leave, medical leave, and other statutory entitlements as per Malaysian labor laws.

Additional Info

Company Activity

Last active - few days ago

Experience Level

0 - 10 Years of Experience

Job Specialisation

Events Management

General Project Management

HR Operations (Payroll, Admin, Office Management)

Company Profile

HELP University

Formerly known as HELP Institute and HELP University College, HELP University is a distinguished private university situated in Kuala Lumpur, Malaysia. Established on April 1, 1986, by its Chancellor, Datuk Dr Paul Chan Tuck Hoong, and his spouse, Datin Chan-Low Kam Yoke, HELP has garnered recognition both nationally and internationally for its commitment to excellence in education. Recognized by the Ministry...