Job Description

Payroll Assistant/Executive Job Description

The Payroll Assistant/Executive is responsible for managing end-to-end payroll operations for assigned client accounts, ensuring accuracy, compliance, and timely salary disbursement. This role also serves as a key point of contact for payroll-related matters, supporting clients with statutory compliance and payroll queries.

Key Responsibilities

• Manage and process full-spectrum monthly payroll for client accounts accurately and on time.
• Ensure timely preparation and submission of payroll reports, bank files, and statutory filings & monitor payroll schedules and ensure all deadlines are met without delays.
• Act as the primary contact point for clients on payroll matters, including resolving daily payroll queries.
• Stay updated on statutory regulations (e.g., Employment Act, EPF, SOCSO, PCB, etc.) and ensure full compliance.
• Proactively inform clients of regulatory changes and ensure proper implementation.
• Build and maintain strong client relationships through regular communication, meetings, and reviews.

Job Requirements

Qualifications

• Minimum Diploma in Human Resources or a related field.
• Minimum of 3 years of experience in payroll processing or a similar role.
• Experience in Malaysia payroll is required; exposure to Singapore payroll is an advantage.
• Experience with payroll software and systems (Rymnet, FlexHR, Payroll2U or similar).
• Strong attention to detail with high accuracy in calculations.
• Excellent organizational and time management skills.
• Proficient in Microsoft Office Suite, especially Excel.
• Strong communication and interpersonal skills.
• Ability to handle confidential and sensitive information with integrity.

Key Competencies

• Detail-oriented and meticulous in payroll calculations and record-keeping.
• Analytical and problem-solving skills to resolve payroll issues.
• Ability to work independently and as part of a team.
• Strong understanding of payroll laws and regulations.
• Adaptability to changing payroll systems and procedures.

Skills