Job Description

Key Responsibilities

Administration & Finance Support

1. Manage daily administrative tasks and ensure smooth office operations.
2. Maintain and organise company documents, records, and filing systems.Assist with preparation of reports, tracking sheets, and administrative documentation.
3. Support HR and management with staff documentation, onboarding paperwork, and employee records.
4. Coordinate internal communications, meetings, training schedules, and company activities.
5. Manage office supplies,inventory, and purchasing requirements.
6. Support event and training programme arrangements, including logistics and documentation.
7. Maintain proper records in Google Drive and company systems.
8. Prepare and process invoices, receipts, payment records, and reimbursement claims.
9. Monitor accounts receivable and follow up on outstanding payments.
10. Assist in tracking student fees, company expenses, and payment status.
11. Perform bank reconciliation and maintain accurate financial records.
12. Assist in preparing monthly financial reports and summaries.
13. Maintain proper documentation for audit purposes.
14. Support payroll preparation by providing relevant attendance and payment information.
15. Assist with accounting software/system updates and financial filing.

Job Requirements

1. Diploma/Degree in Accounting, Finance, Business Administration, or related field.
2. Minimum 2-3 years of experience in administration, accounting, or related roles.
3. Basic knowledge of accounting principles and financial documentation.
4. Proficient in Microsoft Office (Excel, Word, PowerPoint) and Google Workspace.
5. Experience with accounting software (e.g., AutoCount, SQL Accounting, Xero, etc.) is an added advantage.
6. Strong attention to detail and accuracy.
7. Good organisational and time management skills.
8. Able to multitask and work independently.
9. Good communication and coordination skills.

Skills