Job Description

Administrative & Business Support

• Assist in preparing daily business documents, reports, proposals, and presentation materials 
• Handle filing, data entry, documentation, and record management 
• Support onboarding and coordination of new team members (training provided) 
• Assist in managing operational and administrative tasks to ensure smooth business operations
  

Sales & Marketing Support

• Assist in sales coordination, customer follow-ups, and business communication 
• Support marketing activities and campaign coordination 
• Handle basic social media content editing and posting on platforms such as Xiaohongshu (RED) and Facebook 
• Assist in preparing promotional materials, marketing content, and business updates 
• Support lead tracking and customer database management
  

Executive & Personal Assistant Support

• Manage Managing Director’s calendar, appointments, and travel arrangements 
• Coordinate meetings, schedules, reminders, and follow-up actions 
• Prepare meeting agendas, minutes, reports, and executive documents 
• Track action items and ensure tasks and deadlines are properly followed up 
• Assist with confidential documents and sensitive information professionally 
• Support ad-hoc assignments, special projects, and executive coordination tasks
  

General Support

• Ensure smooth communication between management, internal teams, and external stakeholders 
• Assist with occasional errands, meetings, or external visits when required 
• Maintain proper organisation of documents and working files

Job Requirements

Administrative & Business Support

• Assist in preparing daily business documents, reports, proposals, and presentation materials 
• Handle filing, data entry, documentation, and record management 
• Support onboarding and coordination of new team members (training provided) 
• Assist in managing operational and administrative tasks to ensure smooth business operations
  

Sales & Marketing Support

• Assist in sales coordination, customer follow-ups, and business communication 
• Support marketing activities and campaign coordination 
• Handle basic social media content editing and posting on platforms such as Xiaohongshu (RED) and Facebook 
• Assist in preparing promotional materials, marketing content, and business updates 
• Support lead tracking and customer database management
  

Executive & Personal Assistant Support

• Manage Managing Director’s calendar, appointments, and travel arrangements 
• Coordinate meetings, schedules, reminders, and follow-up actions 
• Prepare meeting agendas, minutes, reports, and executive documents 
• Track action items and ensure tasks and deadlines are properly followed up 
• Assist with confidential documents and sensitive information professionally 
• Support ad-hoc assignments, special projects, and executive coordination tasks
  

General Support

• Ensure smooth communication between management, internal teams, and external stakeholders 
• Assist with occasional errands, meetings, or external visits when required 
• Maintain proper organisation of documents and working files

Skills