Opus Hospitality

<p>We are looking for a <strong>highly organized, proactive, and discreet Personal Assistant</strong> to provide <strong>comprehensive administrative and operational support</strong> to <strong>our company directors</strong>. The PA will act as the primary point of contact, manage schedules, coordinate meetings, prepare documents, and ensure smooth day-to-day operations between the directors, teams, and external stakeholders.</p>
<p>&nbsp;</p>
<h3><strong>A. Executive &amp; Administrative Support</strong></h3>
<ul>
<li>Manage and coordinate the <strong>schedules, appointments, and travel arrangements</strong> of both directors.</li>
<li>Prioritize tasks and ensure timely reminders for meetings, deadlines, and commitments.</li>
<li>Prepare meeting agendas, record minutes, and follow up on action points.</li>
<li>Draft, review, and format emails, letters, reports, and presentations.</li>
<li>Handle <strong>confidential documents and sensitive information</strong> with discretion.</li>
<li>Coordinate approvals and sign-off processes between directors and departments.<br>&nbsp;</li>
</ul>
<h3><strong>B. Coordination Between Two Directors &amp; Departments</strong></h3>
<ul>
<li>Act as a <strong>liaison</strong> between the directors and internal teams, ensuring smooth communication.</li>
<li>Organize and coordinate meetings involving both directors and multiple departments.</li>
<li>Assist in delegating tasks and tracking progress across projects assigned by the directors.</li>
<li>Ensure both directors are informed and updated on business priorities and deadlines.</li>
</ul>
<h3><strong>C. Event, Travel &amp; Logistics Management</strong></h3>
<ul>
<li>Arrange domestic and international travel, including flights, accommodation, and transportation.</li>
<li>Coordinate logistics for company events, board meetings, and client functions.</li>
<li>Prepare briefing documents and itineraries to ensure the directors are well-prepared.</li>
</ul>
<h3><strong>D. Research &amp; Project Assistance</strong></h3>
<ul>
<li>Conduct market research, gather data, and prepare summaries for decision-making.</li>
<li>Assist in drafting business proposals, project updates, and internal reports.</li>
<li>Track project timelines and ensure deliverables are completed on schedule.<br></li>
</ul>
<h3><strong>E. Ad-hoc &amp; Personal Support</strong></h3>
<ul>
<li>Handle urgent requests and ad-hoc tasks from both directors.</li>
<li>Assist with personal errands or assignments if required.</li>
<li>Maintain flexibility to adjust to changing priorities and tight deadlines.</li>
</ul>
<p></p>

This job is a Personal Assistant who helps our directors with their daily tasks, schedules, and communications. You might like this job because you’ll play a key role in keeping the team organized, hands-on in events, and managing travel plans.

Organizational Skills

Microsoft Office

Microsoft Excel

Decision Making

Confidentiality

Secretarial Experience

We are looking for a highly organized, proactive, and discreet Personal Assistant to provide comprehensive administrative and operational support to our company directors. The PA will act as the primary point of contact, manage schedules, coordinate meetings, prepare documents, and ensure smooth day-to-day operations between the directors, teams, and external stakeholders.
_
A. Executive and Administrative Support



-Manage and coordinate the schedules, appointments, and travel arrangements ...

Personal Assistant

Opus Hospitality

Executive Assistant

DobiQueen

Assistant General Manager

Hiredly X

Business Development Manager

Light Up 7

Senior Executive / Assistant Manager, Office Administration & Operations Support (Mandarin Speaker)

GLAMPICK

Company Secretary Senior (Team Lead)

Altomate Corporate Services Sdn. Bhd.

Senior Executive, Corporate Administration & Strategy

ZUS COFFEE

Head of Department (Events)

Creative Creed Associates Sdn Bhd

Human Resource Assistant Manager

DobiQueen

Senior Event Executive

PROJECT 4X SDN BHD

Company Profile

Opus Hospitality