Job Description

• Manage the day-to-day office and personal tasks of the CEO, including prioritizing important deliverables.
• Maintain accurate calendars, ensuring all appointments and commitments are kept in order.
• Participate in highly confidential meetings, providing accurate records, transcribing minutes, and distributing them accordingly.
• Draft high-level presentations, communications, and documents using Word, Excel, PowerPoint, or Canva.
• Collaborate with team members to organize various corporate events, ensuring smooth execution.
• Act as a liaison for the CEO office, handling internal and external inquiries professionally and promptly.
• Conduct research, collect, and analyze data to prepare reports and documentation as needed.
• Maintain monthly expense reports and petty cash records for the CEO office.
• Reconcile pre-approved monthly credit card statements of the CEO office.
• Assist in managing CEO branding and corporate branding initiatives.

Job Requirements

• Minimum 5-6 years of experience in administrative/executive support roles with increasing responsibilities.
• Bachelor’s degree in Finance, Accounting, Human Resources Management, or related field.
• Strong organizational skills, attention to detail, and a high level of accuracy, especially regarding deadlines.
• Ability to maintain confidentiality surrounding company materials and information.
• Possess a highly organized work style with excellent interpersonal skills.
• Demonstrate high accountability, professional work ethics, and integrity.
• Preferred self-initiative and adaptability personality to handle dynamic tasks.
• Excellent English communication skills, both written and verbal, with sound judgment and decision-making abilities.
• Proficiency in MS Office Suite and Outlook, with expertise in Excel analysis, Word, and PowerPoint.
• A mature personality willing to undertake moderate travel as required.
• This position demands a proactive individual who can efficiently manage the CEO's office tasks while upholding the highest level of professionalism and confidentiality.
• Willing to work in Cyberjaya.

Skills