Job Description

Job Summary:-
Provide administrative and documentation support to the Secretary to the Managing Director, ensuring timely and accurate preparation of meeting documentation, effective scheduling, and smooth administrative coordination across departments.

Key Responsibilities:-

1. Prepare bilingual English/Chinese meeting minutes, summaries, and related documentation for departmental and management meetings.
2. Extract, track, and follow up on action items, decisions, and outstanding matters from meetings, ensuring accurate distribution to relevant stakeholders.
3. Support calendar management and scheduling for the Managing Director.
4. Liaise and coordinate with internal departments on behalf of the Managing Director’s Office.
5. Organize, maintain, and update relevant documents, records, and administrative files.
6. Provide general administrative support and perform other duties as assigned by the superior.

Job Requirements

Job Requirements:-

• Diploma or Degree in Business Administration, Management, Secretarial Studies, or a related field.
• Good command of English and Chinese, both written and spoken.
• Strong written communication skills, particularly in preparing clear and accurate meeting minutes and summaries.
• Good organizational and follow-up skills with strong attention to detail.
• Able to handle confidential information with professionalism and discretion.
• Proficient in Microsoft Office, particularly Word, Excel, and PowerPoint.
• Candidates with experience supporting senior management or handling meeting documentation will have an added advantage.

Skills