Job Description

We are looking for Marketing Support to assist with financial and administrative of sales and marketing operations, ensuring updated system records of all leads and opportunities, seamless processing of purchase orders, invoicing, vendor management, and payment tracking. This role requires strong attention to detail, excellent organizational skills, and the ability to coordinate across teams. 

Responsibilities:

1. Coordinate Account Management/Business Development teams.
2. Assure quality of all sales related information pertaining to organization, proposals, commercial documents, costing sheets, vendors/partners information etc are kept in central document system storage and update if necessary.
3. Collaborate with account management and business development teams on quotation/proposal submissions, sales orders processing, and invoices processing. Follow up on accounts receivables with Account Managers and customers.
4. Collaborate with cross functional teams, especially Sales & Marketing team, Procurement team, Finance team and Project Management team to ensure smooth process of processing sales orders, invoices, and tracking of accounts receivables. 
5. Manage marketing databases & CRM systems. Ensure all the important information on leads, opportunities, projects etc. are recorded and tracked. Identify potential risk and propose improvement actions to be taken. 
6. Collaborate with cross functional teams to ensure smooth process of processing purchase orders and payments to vendors. 
7. Process purchase orders from customers and work with cross functional teams to manage billing to customers.  

Job Requirements

 Qualifications:

1. Diploma or Degree graduate in Business Administration, Marketing, Management, Finance, Accounting and Information Technology etc related fields.
2. Prior experience in sales support, sales administration or operation administration is a plus.
3. Possess basic Mathematic skills and ability to analyze data and generate reports.
4. Proficiency in Microsoft Office (Words, Excel and PowerPoint).
5. Attention to detail with a proactive problem-solving mindset.
6. Strong organizational and data management skills.
7. Detail-oriented with high accuracy in financial record-keeping.
8. Ability to multitask and work efficiently in a fast-paced environment.
9. Strong communication skills, interpersonal skills and ability to work independently and in a team. 
10. Experience with CRM tools is a plus.

Skills