How To Write A Resignation Letter in Malaysia
Writing a resignation letter requires thoughtfulness and a keen understanding of professional etiquette. Here's how to close a chapter of your career and leave a job gracefully.
By Aqilah Naqlis on 2023-11-27 at 7:12 AM
Updated on 2024-04-17 at 8:00 AM
Writing A Resignation Letter
It's normal for a job to eventually run its course. Deciding to leave a job is a significant career move, and the process often begins with writing a resignation letter. In Malaysia, where professional etiquette and maintaining harmonious working relationships are highly valued, knowing how to write a resignation letter in Malaysia is crucial. This article guides you through crafting a respectful and professionally formatted resignation letter, ensuring you leave your current position on good terms.
What is A Resignation Letter?
A resignation letter is a document to inform your employer you are leaving your job. It informs your employer formally and in writing, whether as an email or printed letter.
The letter should include the details of your resignation such as:
- Your resignation intention
- Your effective last day of employment
- Your offer to assist with the transition
A resignation letter is more than a formal notice of your departure. It's an opportunity to express gratitude for the experiences gained and to leave a positive lasting impression. A well-written resignation letter can smooth the transition and help sustain professional networks that might be beneficial in the future.
Note that this letter is NOT an avenue for you to dump any dissatisfaction or gloat about new opportunities. Whatever your reason for leaving a job may be, here's a sample resignation letter that keeps things professional and doesn't burn any bridges:
Sample Resignation Letter
Dear (Manager),
I would like to inform you of my resignation as (Job Title) effective (Last Date).
Thank you for the opportunities I was given in the company. I truly appreciate all the time and experience I had here.
During my last few weeks, I will do everything I can to ensure a smooth transition and handover with the team.
I wish you and the company future success!
Sincerely,
(Your name)
Components of a Resignation letter
When considering the resignation letter format, it's essential to keep it professional, concise, and to the point. A standard resignation letter in Malaysia includes several key components:
Date: The letter should start with the date when the letter is written.
Address: It should be addressed to your direct supervisor or the HR department.
Statement of Resignation: A clear statement that you are resigning.
Last Working Day: Mention your last day of work, considering the notice period as per your contract.
Expression of Gratitude: Thank the company for the opportunities and experiences.
Offer to Assist with the Transition: If possible, offer to help with the transition process.
Closing and Signature: Conclude with a formal closing and your signature.
Writing a resignation letter requires thoughtfulness and a keen understanding of professional etiquette. By following the steps outlined above and utilising the provided example of a resignation letter, you can ensure your departure is handled as smoothly and professionally as possible, leaving a positive impression on your soon-to-be former employer.
Don’t forget to check your contract for any terms you have to adhere to before serving your final day at work. This may include serving your notice period.
Need to leave ASAP? Find out how you can shorten or skip your notice period entirely here.
If you have any unused annual leave days, our lawyer friends at Donovan & Ho have the scoop on what you can do with them in this article.
By Aqilah Naqlis on 2023-11-27 at 7:12 AM