<h1>Writing A Resignation Letter</h1><p>It's normal for a job to eventually run its course. Deciding to leave a job is a significant <a href="https://my.hiredly.com/advice/4-questions-to-ask-before-switching-jobs" target="_blank" rel="noopener noreferrer">career move</a>, and the process often begins with writing a resignation letter. In Malaysia, where professional etiquette and maintaining harmonious working relationships are highly valued, knowing how to write a resignation letter in Malaysia is crucial. This article guides you through crafting a respectful and professionally formatted resignation letter, ensuring you leave your current position on good terms.</p><h2>What is A Resignation Letter?</h2><p>A resignation letter is a document to inform your employer you are leaving your job. It informs your employer formally and in writing, whether as an email or printed letter.</p><p>The letter should include the details of your resignation such as:</p><ul><li>Your resignation intention</li><li>Your effective last day of employment</li><li>Your offer to assist with the transition</li></ul><p>A resignation letter is more than a formal notice of your departure. It's an opportunity to express gratitude for the experiences gained and to leave a positive lasting impression. A well-written resignation letter can smooth the transition and help sustain professional networks that might be beneficial in the future.</p><p>Note that this letter is NOT an avenue for you to dump any dissatisfaction or gloat about new opportunities. Whatever your reason for leaving a job may be, here's a sample resignation letter that keeps things professional and doesn't burn any bridges:</p><h3>Sample Resignation Letter</h3><p>Dear (Manager),</p><p>I would like to inform you of my resignation as (Job Title) effective (Last Date).</p><p>Thank you for the opportunities I was given in the company. I truly appreciate all the time and experience I had here.</p><p>During my last few weeks, I will do everything I can to ensure a smooth transition and handover with the team.</p><p>I wish you and the company future success!</p><p>Sincerely,</p><p>(Your name)</p><h2>Components of a Resignation letter</h2><p>When considering the resignation letter format, it's essential to keep it professional, concise, and to the point. A standard resignation letter in Malaysia includes several key components:</p><p><strong>Date:</strong> The letter should start with the date when the letter is written.</p><p><strong>Address:</strong> It should be addressed to your direct supervisor or the HR department.</p><p><strong>Statement of Resignation:</strong> A clear statement that you are resigning.</p><p><strong>Last Working Day:</strong> Mention your last day of work, considering the notice period as per your contract.</p><p><strong>Expression of Gratitude:</strong> Thank the company for the opportunities and experiences.</p><p><strong>Offer to Assist with the Transition:</strong> If possible, offer to help with the transition process.</p><p><strong>Closing and Signature:</strong> Conclude with a formal closing and your signature.</p><p>Writing a resignation letter requires thoughtfulness and a keen understanding of professional etiquette. By following the steps outlined above and utilising the provided example of a resignation letter, you can ensure your departure is handled as smoothly and professionally as possible, leaving a positive impression on your soon-to-be former employer.</p><hr><h3>Don’t forget to check your contract for any terms you have to adhere to before serving your final day at work. This may include serving your notice period.</h3><h3>Need to leave ASAP? Find out <a href="https://my.hiredly.com/advice/how-to-skip-notice-period" target="_blank" rel="noopener noreferrer">how you can shorten or skip your notice period entirely here</a>.</h3><h3>If you have any unused annual leave days, our lawyer friends at Donovan &amp; Ho have the scoop on what you can do with them in <a href="https://my.hiredly.com/advice/faq-on-unused-annual-leaves" target="_blank" rel="noopener noreferrer">this article</a>.</h3>

Writing a resignation letter requires thoughtfulness and a keen understanding of professional etiquette. Here's how to close a chapter of your career and leave a job gracefully.