Job Application Checklist: 7 Things to Do Before Hitting Submit

Sending out job applications without success? You might be missing crucial steps. Use this 7-step job application checklist to ensure your resume gets noticed and lands you interviews in Malaysia.

By Matt Khoo on 2025-02-20 at 2:23 AM

Updated on 2025-03-26 at 3:04 PM

Applying for jobs in Malaysia? Before you hit "Submit," take a moment to double-check everything. A rushed or incomplete application can ruin your chances of getting hired—even if you're the perfect candidate.

Many job seekers wonder why they never hear back from employers. Often, it's because their application is missing key details or fails to make an impact.

Imagine spending hours crafting a resume, only to make a simple typo or forget an important attachment. Recruiters receive hundreds of applications daily, and small mistakes can result in an automatic rejection.

To help you avoid this, here’s the ultimate job application checklist to follow before you apply.

1. Tailor Your Resume for the Job

A generic resume won’t cut it. Employers want to see how your skills and experience match their job requirements.

✅ How to do it:

• Match keywords from the job description in your resume.
• Highlight relevant experience and achievements at the top.
• Use clear, professional formatting (no fancy fonts or colors).
• Keep it concise—ideally one page for fresh grads, two pages max for experienced professionals.

📌 Pro Tip: Need help writing a winning resume? Check out How to Write a Resume That Gets You Hired in Malaysia.

2. Write a Strong Cover Letter (If Required)

Some job postings ask for a cover letter, but many job seekers skip it. Big mistake. A well-written cover letter shows your enthusiasm and helps you stand out.

✅ How to do it:

• Keep it concise (1 page max) and directly relevant to the job.
• Show why you’re interested in the company and role.
• Highlight key skills and achievements that make you the perfect candidate.
• Personalize it—mention the company name and specific job position to show genuine interest.

3. Proofread Everything for Errors

Spelling mistakes or grammar errors in your resume can make you look careless. Employers may assume you lack attention to detail—and reject your application.

✅ How to do it:

• Run your resume and cover letter through Grammarly or another spell-check tool.
• Read it out loud to catch awkward phrasing.
• Ask a friend, mentor, or career coach to review it for clarity.

💡 Bonus Tip: Want to find jobs that truly match your personality and strengths? Take the Hiredly Work Personality Test to get personalized job recommendations!

4. Update Your LinkedIn & Online Presence

Many employers Google candidates before shortlisting them. If your LinkedIn is outdated or your social media has unprofessional content, it could cost you the job.

✅ How to do it:

• Ensure your LinkedIn profile matches your resume (work experience, skills, and summary).
• Use a professional photo (no selfies or group pictures).
• Remove inappropriate content from social media (e.g., offensive posts, party photos).

5. Double-Check the Application Instructions

A simple mistake—like forgetting to attach your resume—can get your application rejected instantly.

✅ How to do it:

• Re-read the job description to check for specific application instructions.
• Ensure you’ve attached the correct documents (resume, cover letter, portfolio, etc.).
• Check the application deadline—don’t submit late!

📌 Example mistake: Some employers request applications to be sent in PDF format, but job seekers mistakenly submit Word documents or incomplete forms. Always follow instructions carefully!

6. Follow Up After Submitting

Many job seekers apply and wait, assuming employers will reach out. But recruiters receive hundreds of applications—a follow-up email can keep your name on their radar.

✅ How to do it:

• Wait 5-7 days, then send a polite follow-up email.
• Keep it short and professional, expressing enthusiasm for the role.
• If you had an interview, always send a thank-you email!

📩 Example follow-up email:
"Hi [Hiring Manager’s Name], I hope you're doing well. I recently applied for the [Job Title] position at [Company Name] and wanted to follow up on my application status. I’m very excited about the opportunity and would love to know the next steps. Looking forward to your response!"

7. Apply Through the Right Job Portals

Not all job portals are equal. Some focus on fresh grads, while others cater to experienced professionals. Using the wrong platform could mean your application never reaches the right employer.

✅ How to do it:

• Apply through Hiredly—a job portal built for young professionals and career growth.
• Use LinkedIn Jobs for networking-based opportunities.
• Check company websites for direct job postings.

📌 Why Hiredly? Hiredly connects young professionals with top employers in Malaysia, offering internships, entry-level roles, and career development resources.

Remember, job hunting is not just about how many applications you send, but how well you present yourself. Take the time to craft a compelling resume, proofread everything, and apply through the right channels. Looking for a role that truly fits you? Take the Hiredly Work Personality Test and discover job recommendations tailored to your skills and personality. Ready to find your next job? Browse Malaysia’s top job vacancies on Hiredly today!

By Matt Khoo on 2025-02-20 at 2:23 AM