Job Description

Job Description:-

• Oversee daily office operations and ensure smooth administrative functions.
• Manage and organize a full range of administrative duties including documentation, filing, record management and correspondence.
• Liaise with clients and partners from China in administrative matters.
• Prepare, manage and translate official documentations such as confidential documentsand reports from Mandarin into English.
• Handle correspondence, emails, phone calls and inquiries in Mandarin and English professionally.
• Arrange and manage meetings, schedules and travel arrangements for associates.
• Prepare meeting agendas, take minutes and follow up on action items.
• Maintain inventory of office supplies, stationery and equipment.
• Assist in HR related tasks such as recruitment coordination, onboarding and employee record maintenance.
• Organize and support company events, associate activities and training sessions.
• Draft internal announcements, memos and assist in company communication.
• Ensure compliance with company policies, procedures and administrative standards.
• Monitor and follow up on administrative requests and tasks across different entities to ensure timely completion.
• Coordinate and support daily administrative operations with other subsidiary companies.
• Maintain confidentiality and ensure proper documentation flow within the organization and subsidiaries.
• Continuously identify areas for administrative improvement and suggest efficient solutions.
• Perform ad hoc tasks and other duties as assigned by the Management.

Job Requirements

Requirement:-

• Diploma or Degree in Business Administration, Management or related field.
• Excellent command of Mandarin and English in both written and spoken are mandatory.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint) and digital communication tools.
• Strong administrative, organizational, time management and multitasking abilities.
• Responsible, reliable and detail oriented with a positive working attitude.
• Fresh graduates are encouraged to apply and training will be provided.

Skills