Job Description

Assist with the Business Unit to ensure programs are executed efficiently and impactfully.

Program Planning & Execution

• Execute program tasks on finance and procurement.
• Coordinate and execute program plans.
• Organize post-mortem meetings.
• Document program execution i.e., create post-program reports.
• Suggest improvements, innovation, or pivot to program managers.

Impact Management

• Collect and constantly update data for impact management.
• Gathering documentation from stakeholders and internal work to back data collection.
• Document and report all programs as required.
• Organize and archive documentation for easy retrieval and reference.
• Research and monitor ongoing development and sustainability of Impact Malaysia’s training framework.

Resource Development

• Contribute support to all resource development efforts for Impact Malaysia and Picksum.
• 80% of targeted research work met for program development.
• Contribute to native communications contents. 

Outreach and Community Building

• Expand Impact Malaysia & Picksum’s youth pool.
• Ensure all program attendance quotas are met.
• Ensure sufficient program partnership with relevant institutions and providing strategic input from communities towards targeted program impact and efficiency. 
• Maintain a database of program experts and stakeholders and do stakeholder engagement for program execution.

General Management

Assist in management tasks to ensure the smooth operation and process improvements of Impact Malaysia. 

• Contribute to Impact Malaysia programming and execution.
• Assist with the strategy, planning, execution, innovation, and monitoring including reporting of all Impact Malaysia’s programs and initiatives.
• Practice consistent quality control of finance, administration, systems, and resource management needed to achieve the business unit’s goals.
• Assist in the management of Impact Integrated’s digital storage system and digital production assets, and ensure all files and assets are properly documented, and archives taken care of 
• Manage capacity building for self in consultation with supervisor and expected to coach and share knowledge with fellow team members to enhance productivity and efficiency. 
• Performs ad-hoc job-related duties as assigned.

Others

• To undertake duties as may reasonably be determined by the Management.

Job Requirements

• A bachelor’s degree in any field, preferably with anyprofessional certification on project management, social anddevelopment studies. 
• Proven track record in coordinating or managing programs onsocial work, volunteerism, youth & community building, non-profits organization and prior internships are welcomed.
• Penchant or interest in entrepreneurship and content creation isa plus.
• 1-2 years’ active involvement / internship / employment / anyform of active engagements will be added advantage. 
• Strong oral and written communication skills.
• Must be comfortable or able to pivot to MacOS workenvironment, with specific preference to co-working applicationsi.e Google Suite. Professional expertise in handling Excel / GoogleSheets.
• Ability to use hardware used in programs i.e AV system, simplecameras and live streaming setups will be added advantage. 
• Strong oral, written communication and presentation skills.
• Able to work independently, willing to take unpopular positionsbased on fact finding and logical reasoning, as well as provideunbiased recommendations.
• Candidates must be willing to work at flexible hours, days &travelling to out station. 

Skills