Job Description

Invoice Processing

• Receive, verify, and record supplier/vendor invoices.
• Check against PO (Purchase Order), DO (Delivery Order), and contract terms (3-way matching).
• Match payments to invoices (avoid unapplied receipts).
• Flag discrepancies for management review.

Payment Execution

• Prepare payment vouchers (cheques, bank transfers, online payments).
• Schedule payments to optimize cash flow (not too early, not too late).
• Ensure approvals follow the company’s Delegation of Authority (DOA).
• Maintain supplier records in accounting system.
• Communicate with vendors about invoice status, missing documents, or payment delays.
• Help with vendor reconciliation (matching supplier statements vs company records).

Month-End Closing Support

• Accrual entries (expenses incurred but not yet invoiced).
• AP aging report (to track outstanding payables).
• Support auditors with payment records and debtor confirmations.
• GST/SST compliance → Ensure supplier invoices have proper tax codes.
• Petty cash & staff claims → Check and reimburse small expenses.
• Capex recording → Classify solar project purchases (materials, equipment) into expenses vs assets.
• Cash flow control

Job Requirements

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Skills