Job Description

Ready to own the flow that keeps our business stocked and on time? By working with us at PUBLIC PACKAGES SDN BHD, you'll join a practical, close-knit team that supplies packaging solutions across Malaysia and supports local manufacturers and retailers.

As a Purchasing Executive you will build and refine the end-to-end purchasing process, from finding reliable suppliers and comparing quotations to issuing accurate purchase orders and tracking deliveries. You will design clearer workflows, strengthen supplier partnerships, and scale purchasing practices that directly improve on-time supply and operational efficiency.

You will be hands-on with purchase-order administration, delivery follow-up, inventory coordination, and preparing management reports. You will use Excel and basic ERP tools to keep records accurate and support cost-saving initiatives. You will also help resolve delivery, quality, and shortage issues to keep production running.

Responsibilities

Project & Order Management

• Manage the end-to-end purchase order cycle from RFQ to PO issuance, ensuring accuracy, timely approvals, and alignment with budget. You will confirm approvals meet internal timelines and budget controls.
• Validate order details, pricing, and delivery terms before issuing POs to avoid rework. This reduces errors and follow-up time.
• Track order confirmations and delivery timelines, escalating delays to operations and warehouse promptly.
• Maintain audit-ready purchase records in ERP and structured Excel logs for easy reporting. You will check invoices and delivery notes for discrepancies.

Supplier Relations & Negotiation

• Source and qualify suppliers across material and packaging categories using clear comparison criteria. You will keep supplier data organised for quick reference.
• Compare quotations, recommend best-value options, and document selection rationale for management. Record comparisons clearly to support decisions.
• Negotiate prices, payment terms, and delivery conditions to improve commercial outcomes.
• Build and maintain professional supplier relationships and run performance checks to reduce lead time, improve quality, or lower costs.

Inventory Control & Reporting

• Monitor stock levels daily and coordinate replenishment to prevent stockouts and support production. You will arrange urgent shipments when necessary.
• Calculate and recommend reorder points using consumption trends from ERP and Excel.
• Prepare regular purchasing, inventory, and exception reports for management review. Highlight exceptions and suggest corrective actions.
• Lead root-cause follow-up and coordinate with warehouse and operations to resolve delivery, quality, and shortage issues quickly.

Job Requirements

Qualifications & Experience

• Diploma or higher in Business Studies, Business Administration, Management, or a related field.
• Fresh graduates are encouraged to apply; candidates with 1–2 years of procurement or purchasing experience will have an advantage.
• Experience with manufacturing, packaging, or supplier-facing operations is a plus and will help you contribute faster.
• Comfortable handling routine admin and clerical purchasing tasks with strong attention to detail.
• Able to communicate in Mandarin.

Hard Skills & Knowledge

• Proficient in Excel for quotation analysis, pivot tables, and basic reporting; use simple formulas to spot trends.
• Familiar with basic ERP or purchase order systems for PO issuance and record keeping.
• Able to analyse quotations, track deliveries, and monitor supplier performance metrics.
• Practical understanding of inventory control concepts and reorder point calculation.

Soft Skills & Qualities

• Communicate effectively in English, Bahasa Malaysia, and Mandarin as required.
• Strong interpersonal and negotiation skills when dealing with suppliers and internal teams.
• Proactive, prompt, and responsive; able to coordinate and guide others toward strong performance. You will provide clear handovers to operations and warehouse colleagues.
• Able to work under pressure, meet deadlines, and manage competing priorities while keeping records accurate.

Location: Nibong Tebal, Penang

Skills