Job Description

Job Description

(a) Business Department:

• To assist senior in ideate client’s proposals with proper presentation decks, talent profiles, excel sheets and emails documentations
• Ensure timeline and successful delivery of each provided solutions/campaigns according to client’s needs and objectives
• To assist senior working hand-in-hand with the Operations team on solutions for every project to ensure successful implementation of the campaign
• To stay current and maintain a broad knowledge of products and services, rate cards, and industry insights and trends

(b) Executive Management:

• To be responsible in assisting senior for for all reports & processes including but not limited to new structures and implementations from finance, business, operations
• To assist in organizing and arrangement Team Training, Meeting and Events
• To maintain and ensure regular updates on companies’ documents and Google Drive folders

(c) Influencer and Campaign Management:

• Manage and assist in KOLs sourcing & product deliveries
• Assist in compiling and update Post Campaign Reports (PCR)
• Ensure smooth execution of social media campaigns through efforts in liaising with clients and influencers
• Ensure timelines are strictly managed, adhered to and results are delivered on time
• Ensure expectations are managed through clear communications to KOLs and clients

(d) Content & Communication:

• To assist senior in managing & creating written content of all forms on Sevenvault’s social media platforms (Sevenvault, Sevenpie and AC Platform) to ensure scheduled flow of contents are being delivered.
• Source and prepare checklists/tracking system for project initiatives.
• To support team members in creating visuals and graphics that would help in achieving business & efficiency goals (eg: business proposal design, editing of KOL visuals, training deck designs etc.)
• Assist in managing the accounts of Sevenvault’s Instagram.

(e) PA to Director & Admin

 Personal Assistant to Director:

• Create a summary of to do list for each day and week
• Remind director to pay for monthly payment each day
• Have bi-weekly meeting with director 
• Help director make purchase and reservation
• Remind director for project specific task 
• Do Director’s Claims as shown below and update director
• Assist Director in ad hoc task

Admin:

• Assist with performance of Staff related events / activities (eg. Birthday celebration, training etc)
• To well arrange weekly cleaner 
• Restock company stuffs & groceries and purchase company assets upon request
• To unlock door every morning
• To manage day to day admin tasks (ensure all employee and HR records up to date)
• Tabulate & ensure all ad-related expenses are arranged and recorded accordingly
• Support all internal & external Admin-related inquiries or requests.

Job Requirements

• Second or Third year Diploma/ Degree in digital communications or related field such as advertising or marketing
• Hardworking and have a “I-can-do-it” attitude 
• Passionate of the social media, content and influencing industry 
• Mastery of the major social media platforms (Facebook, Youtube, Instagram) is a plus
• Excellent command in English in both written and verbal form.
• Excellent interpersonal skill & communication skills in both written and verbal medium 
• Strong analytical skill with a passion growing content pages following 
• Able to work well under stress 
• Strong time management skill, and able to deliver according to timeline

Skills