Job Description

We’re looking for a proactive, people-focused and organised HR & Administrative professional to join our team. 

In this role, you’ll be responsible for supporting and managing day-to-day HR operations including employee administration, payroll coordination, statutory matters, staff training and employee engagement activities.  

This is a great opportunity for someone looking to grow their HR career within an ICT company while gaining hands-on experience across a wide range of human resources and administrative functions. If you’re eager to learn and make a positive impact on our workplace, we’d love to hear from you! 

Job Requirements

Responsibilities

HR Operations & Compliance

• Manage day-to-day HR administration including employee records, onboarding and offboarding tasks to keep files accurate and accessible.
• Coordinate attendance, leave, claims and payroll inputs, and prepare data needed by payroll providers or internal payroll runs.
• Handle statutory submissions and queries for EPF, SOCSO, EIS and PCB, ensuring deadlines and filings are met.
• Maintain confidential personnel files and update the HRIS or spreadsheet systems used for reporting and audits.

Talent & People Experience

• Coordinate recruitment logistics from job posting to interview scheduling and candidate follow-up to keep hiring timelines on track.
• Run structured onboarding programs so new hires settle quickly and understand key policies and systems.
• Manage training programmes including HRDCorp applications and claims administration for staff development activities.
• Plan employee engagement activities, welfare initiatives and regular check-ins to support retention and morale.

Employee Relations & Projects

• Support employee relations and disciplinary case administration with clear documentation and fair process support.
• Produce routine HR reports and simple metrics to help managers understand headcount, leave and training trends.
• Provide general administrative support and assist on HR projects that improve processes or update policies.
• Work closely with product and operations colleagues to resolve people issues and keep internal workflows efficient.

Requirements

Qualifications & Experience

• Minimum 2 years of hands-on HR experience, ideally covering recruitment, onboarding and basic payroll coordination.
• Diploma or degree in Human Resources, Business Administration or a related field is preferred.
• Practical exposure to handling statutory matters and staff training administration is required.
• Experience working in an ICT or technology-focused environment is an advantage but not mandatory.

Hard Skills & Knowledge

• Hands-on experience with an HRIS or strong spreadsheet skills to build and maintain employee records and simple reports.
• Good working knowledge of Malaysian employment practices and statutory requirements including EPF, SOCSO, EIS and PCB.
• Ability to prepare basic payroll inputs, process claims and manage confidential personnel documentation accurately.
• Comfort using MS Office tools for reporting, and the ability to learn HR platforms used by the team.

Soft Skills & Qualities

• Clear communicator who explains policies simply and follows up with care while maintaining confidentiality.
• Organised and process-minded, able to document steps and keep multiple tasks and deadlines on track.
• Problem-solving attitude, mature and disciplined when handling complex or sensitive employee matters.
• Adaptable team player who collaborates with cross-functional colleagues and supports a fast-moving environment.

Skills