Job Description

We are looking for a detail-oriented and resourceful Marketing Admin Assistant to support the day-to-day execution of marketing campaigns, projects, and operations. This role plays a crucial part in ensuring marketing materials, processes, and on-ground activities are well-coordinated, timely, and aligned with brand standards. The ideal candidate is organized, proactive, and thrives in a fast-paced retail marketing environment. 

Key Responsibilities 

1.Marketing Material Coordination 

• Liaise with vendors and internal teams to manage the printing and production of marketing materials. 
• Ensure timely delivery and proper display of materials at retail outlets, in accordance with campaign briefs and brand guidelines. 
• Track material deployment and follow up with outlets to confirm compliance. 

2.Procurement & Inventory Support 

• Assist in the procurement process — from sourcing and raising requests to tracking deliveries — by working closely with the central support team and finance. 
• Manage marketing stock levels, merchandise, and promotional items, ensuring proper documentation and stock-in/out records are maintained. 
• Monitor and track staff marketing incentives to ensure accuracy, timeliness, and proper reporting. 

3.Campaign & Activation Support 

• Coordinate arrangements for external promoters, ensuring they are scheduled, briefed, and present as required. 
• Support briefing and simple training of promoters to ensure understanding of campaign objectives and talking points. 
• Assist in the preparation and execution of campaign assets, including photo and video shoots, before, during, and after production. 
• Deliver marketing materials to outlets when necessary. 
• Support the marketing team in the preparation of campaign briefing decks and performance tracking sheets. 

4.Insights & Competitor Monitoring 

• Conduct regular competitor and market landscape analysis, including pricing and utility usage monitoring, to inform strategic and tactical marketing decisions. 
• Monitor competitor promotions and retail activity, capturing insights to support campaign planning and brand positioning. 
• Consolidate customer and internal team feedback on campaigns and activations to support continuous improvement and post-mortem reviews. 

5.General Administration & Coordination 

• Ensure accurate and timely maintenance of online documentation and filing systems related to marketing materials, campaign assets, vendor lists, and performance records. 
• Support outlet-based campaigns, including grand openings and special activations, by assisting with logistics and coordination tasks as needed. 
• Provide administrative support to the broader marketing team to ensure smooth campaign execution and daily operations. 
   

Job Requirements

• Diploma or Degree in Marketing, Business, Communications, or a related field. 
• 1–2 years of administrative or marketing support experience preferred, ideally in a retail or fast-paced marketing environment. 
• Highly organized with strong attention to detail and follow-through. 
• Able to manage multiple tasks and deadlines efficiently. 
• Good communication and coordination skills to liaise with various teams and vendors. 
• Proficient in Microsoft Office (Excel, PowerPoint, Word) and basic familiarity with Google Workspace and digital tools. 
• Willing to travel locally when required and support on-site campaign needs. 
• Willing to work flexible hours including weekends and public holidays as needed. 

Skills