Job Description

Responsible for preparation and processing of monthly payroll for the assigned entities and ensure that all documentations are complying with internal standards, statutory requirements and its deadline.

• Responsible full spectrum of HR and administrative functions, including staffing, performance monitoring, recruitments, staff retention and foreign workers management.
• Assist Management in developing and implementing HR policies and procedures.
• Handle end-to-end payroll administration, ensuring accurate processing, timely payouts, and compliance with statutory requirements (e.g., KWSP, PERKESO, HRDF, LHDN, foreign workers).
• Maintain and update employee profiles, attendance, leave, medical, claims, and training records.
• Prepare and manage administrative documents (letters, contracts, confirmations, promotions, resignations, etc.) and renewals (e.g., employment contracts, permits).
• Prepare the efficiency of monthly payroll and ensure all statutory contributions are timely remitted.
• Manage employee claims, insurance matters, and staff welfare, including accommodation and facilities.
• Participate in employee counseling sessions, address disciplinary matters, and take appropriate action when required. 
• Maintain a secure and organized filing system for confidential information. 
• Take charge of office admin tasks including office maintenance, office equipment record etc. 
• Maintain a meticulous filing system for documentation and records. 
• To manage the overall effective of the training functions which includes training plan, monitor training budget, organize training based on the management requirements, maintaining of training records and HRDF utilization.
• Organizing a team-building event involves careful planning to ensure it's engaging, productive, and aligns with company’s goals.
• Routine and adhoc tasks assigned by superior/ Management. 
• Demonstrate strong recruitment skills, including sourcing, interviewing, and selecting candidates effectively for various roles. 

Job Requirements

• Bachelor's Degree in Human Resources, Business Administration, or a related field. 
• Minimum 6 years working experience in HR functions or a similar role and ability to lead. 
• Ability to implement Human Resource Information System, with knowledge of best practice HRIS and well verse with latest employment act. 
• Good knowledge of HR best practices, payroll system, and applicable laws and regulations. 
• Ability to handle sensitive and confidential information, confidential personality; have high level of enthusiasm, sense of urgency, and able to work independently. 
• Must be adaptable and flexible. 
• Must maintain confidentiality of all HR-related matters. 
• Must possess strong ethics and personal integrity. 
• Proven experience in recruitment, including sourcing, interviewing, and selecting candidates. 
• Own transport required. 
• Essential to be Bilingual in English with Mandarin (including reading and writing) as require handling other mandarin stakeholders. 

Skills