Job Description

We are looking for a highly organized, proactive, and trustworthy Administrative Assistant to provide comprehensive administrative and personal support to the Director and/or Manager. The ideal candidate will handle day-to-day office operations, coordinate meetings, manage schedules, and assist in business and personal matters to ensure smooth workflow and efficient time management.

•  Provide full administrative and secretarial support to the Management
•  Manage and organize the Director and/or Manager’s calendar, appointments, meetings, and travel arrangements
•  Prepare correspondence, reports, meeting minutes, and presentation materials 
•  Handle confidential information with discretion 
•  Coordinate communication and liaise with internal teams, clients, and external stakeholders 
•  Assist in planning and executing Company activities 
•  Perform general office administrative duties, including filing, record-keeping, and procurement 
•  Accompany the Director and/or Manager on occasional business trips to Ipoh and Segamat 

Job Requirements

• Diploma in Business Administration, Secretarial Studies, or related field 
• Minimum 2–3 years of relevant working experience, preferably supporting senior management 
• Excellent command of English and Bahasa Malaysia (written and spoken). The ability to communicate in Chinese is advantageous 
• Strong organizational and time management skills 
• Discreet, trustworthy, and able to handle sensitive information professionally 
• Independent, resourceful, and able to multitask under pressure 
• Possess a valid driving license and willing to travel when required 
• Proficient in Microsoft Office (Word, Excel, PowerPoint) and basic IT tools.

Skills