Job Description

1. Job Purpose

To support the end-to-end recruitment process by sourcing, screening and coordinating candidates to ensure timely fulfilment of manpower requirements. The role will focus on reducing vacancy backlogs, improving recruitment turnaround time and ensuring a smooth and professional candidate experience throughout the hiring process.

2. Key Responsibilities

A. Recruitment & Talent Acquisition

• Manage end-to-end recruitment activities for assigned vacancies, from job posting and sourcing to candidate selection and offer coordination.

• Source suitable candidates through JobStreet, Indeed, company career site, LinkedIn, referrals and other relevant recruitment channels.

• Review applications, screen CVs and conduct initial telephone or online screening interviews.

• Coordinate interviews between candidates and hiring managers, including interview scheduling and feedback follow-up.

• Maintain an active candidate pipeline and talent pool for current and upcoming vacancies.

• Support recruitment activities for operational, retail, corporate and other assigned positions.

B. Recruitment Coordination & Administration

• Follow up with hiring managers on candidate feedback, selection decisions and hiring requirements.

• Coordinate salary discussions, offer preparation and pre-employment documentation in accordance with company procedures and approval limits.

• Ensure recruitment records, candidate profiles, job postings and recruitment status are updated accurately in Rymnet HRMS.

• Coordinate pre-employment medical check-ups, reference checks and other required pre-employment screening, where applicable.

• Support onboarding coordination and ensure necessary recruitment handover documentation is completed.

C. Reporting & Process Compliance

• Prepare weekly recruitment updates covering vacancies, candidate pipeline, interview status, offers and hiring progress.

• Monitor recruitment turnaround time and highlight potential delays or hiring bottlenecks.

• Ensure recruitment activities comply with company policies, approved manpower requirements, confidentiality and applicable employment requirements.

• Escalate recruitment challenges, candidate withdrawal risks and delays to the reporting manager.

• Support other recruitment-related assignments as required.

Job Requirements

3. Job Requirements

• Diploma or Bachelor's Degree in Human Resources, Business Administration, Psychology or a related discipline.

• Minimum 1–2 years of hands-on recruitment experience, preferably in agency or in-house recruitment.

• Experience managing multiple vacancies and handling end-to-end recruitment independently.

• Familiarity with recruitment platforms such as JobStreet, Indeed and LinkedIn.

• Experience using HRMS/ATS systems; Rymnet experience will be an added advantage.

• Strong candidate sourcing, screening, interviewing coordination and follow-up skills.

• Good communication, interpersonal, negotiation and stakeholder management skills.

• Well-organised, detail-oriented, proactive and able to work under tight deadlines.

• Able to commit to the full 4-month contract period and commence work within the required timeframe.

4. Key Performance Expectations (4-Month Contract)

• Achieve agreed recruitment deliverables for assigned vacancies within the contract period.

• Maintain an updated recruitment tracker and provide timely weekly reporting.

• Ensure timely candidate screening, interview coordination and stakeholder follow-up.

• Maintain accurate recruitment records and ensure complete recruitment documentation.

• Support the fulfilment of approved manpower requirements while maintaining candidate quality and compliance.