Job Description

Trust Maven® is a modern corporate secretarial & compliance firm serving SMEs.

We combine:

• Strong technical knowledge
• Very detailed SOPs
• Technology in our daily work

…to help business owners stay compliant with confidence.

We are careful, a bit “OCD” about details, and we take our clients’ companies seriously.

What You Will Do (Day-to-Day)

1. Prepare Documents Using Templates

• Draft resolutions, letters and simple forms
• Copy key information from internal instructions into templates

2. Handle Document Admin

• Arrange documents in the correct order for signing
• Generate PDFs and prepare e-signing packs (we use digital tools)
• Ensure documents are in order

3. Organise Files & Update Status

• Save documents in the correct client folders
• Follow agreed file naming format
• Update task status in our internal tracking system

4. Support the Team

• Work closely with secretarial executives and QC to correct any issues
• Ask questions when instructions are unclear (internally, not to clients)

You will NOT be expected to:

• Advise clients
• Deal with SSM directly
• Make legal/technical decisions alone

Who This Role is Suitable For

• You like things neat, correct, and in order
• You cannot tahan seeing wrong spelling, wrong dates, or messy files
• You are okay with paperwork and computer-based work (not a sales job)
• You can handle repetitive tasks, as long as there is a clear SOP
• You can read Chinese names & addresses (bonus, not mandatory)

Job Requirements

Minimum Requirements:

• SPM / Diploma / Degree – any field
• Basic computer skills (Word, PDF, Excel/Sheets, cloud folders)
• Able to read and write simple English. Chinese reading is a plus

Skills