Job Description

• Perform general administrative duties such as filing, data entry, and document control
• Prepare and manage reports, service reports, and correspondence
• Maintain proper record-keeping (staff records, attendance, leave, etc.)
• Assist in coordinating maintenance schedules, PPM activities, and contractor appointments
• Handle incoming calls, emails, and client inquiries professionally
• Support procurement processes (raising PO, tracking deliveries, liaising with suppliers)
• Monitor and update trackers (e.g. quotation tracker, work progress, capping records)
• Assist HR-related tasks (staff documentation, onboarding, leave tracking, basic payroll support)
• Ensure all documents are properly signed, stamped, and filed
• Provide administrative support during audits, inspections, or reporting periods

Job Requirements

• Minimum Diploma in Business Administration, Management, or related field 
• 1–3 years of administrative experience preferred 
• Experience in facilities management, maintenance, or property-related industries is an added advantage 
• Fresh graduates are encouraged to apply 
• Proficient in Microsoft Office (Word, Excel, Outlook) 
• Experience with documentation control and administrative filing systems 
• Basic knowledge of procurement processes 
• Basic understanding of HR administrative processes 
• Strong organizational and multitasking abilities 
• Good time management skills 
• Strong attention to detail and documentation accuracy 
• Good communication skills in English and Bahasa Malaysia 
• Able to work independently with minimal supervision 
• Team player with strong coordination skills

Skills