Job Description

Job Responsibilities

1. Prepare report and incentive calculation

• Prepare and generate operational performance, inventory monitoring and management reports as required 
• Calculate monthly incentives for warehouse staff 
• Update and maintain incentive records and administrative data
• Ensure all data is complete, accurate and properly recorded

2. Administrative duties

• Perform daily administrative tasks in accordance with established SOPs.
• Manage and monitor loose items in the warehouse
• Minimise delays and promptly report any issues to the superior

3. Documents and records management

• Maintain and monitor all warehouse related documents systematically.
• Handle invoices and Purchase Requisition (PR). 
• Verify supplier deliveries against supporting documents for accuracy. 
• Record and monitor supplier pallet movements.

4. Warehouse and attendance monitoring

• Maintain and update warehouse administrative records.
• Record and monitor staff attendance accurately.

Job Requirements

 Education & Qualification

 Candidate must possess at least a Diploma studies. 

 Relevant Experience & Years of Service 

 Min 1-2 years working experience in admin or related field will be added advantage 

 Technical Skills, Professional Knowledge & Competencies 

• Able to work with minimal supervision
• Attention to details
• Proficient in Microsoft Excel with the ability to handle large sets of warehouse data
• Proficient in using advanced formulas (eg: nested IF, SUMIFS, COUNTIFS) for data checking and reconciliation
• Lookup and data-matching functions (VLOOKUP/ XLOOKUP) for reconciliation and exception handling
• Pivot Tables to prepare management report. 

Skills