Job Description

We are looking for a responsible, organized, and hands-on Event Support Coordinator to support our event team in the preparation, coordination, and execution of events. This role is responsible for ensuring that all necessary equipment, tools, supplies, manpower, and crew arrangements are well prepared and available before and during each event.

Key Responsibilities:

• Assist the event team with the preparation and organization of event equipment, tools, and materials. 
• Prepare and arrange items such as walkie-talkies, cables, tapes, tools, stationery, and other event supplies. 
• Coordinate the collection, packing, loading, transportation, and delivery of event items from the office to event venues. 
• Ensure all event equipment and materials are properly checked, organized, and accounted for before and after each event. 
• Assist in coordinating interns, part-time staff, and event support crew according to event requirements. 
• Arrange crew meals, drinks, and other basic crew welfare requirements during events. 
• Support the event team with on-site setup, event operations, and dismantling when required. 
• Liaise with event team members, suppliers, drivers, venues, and crew to ensure smooth event operations. 
• Maintain proper records and inventory of event equipment and supplies. 
• Assist with loading and unloading equipment and materials when required. 
• Perform other event-related duties and ad-hoc tasks as assigned by the supervisor or event manager. 

Job Requirements

• Fresh gradurate is welcome
• Good organizational and coordination skills with attention to detail. 
• Able to work independently and as part of a team. 
• Responsible, punctual, proactive, and willing to take initiative. 
• Good communication and interpersonal skills. 
• Able to manage multiple tasks and work under pressure in a fast-paced event environment. 
• Willing to work flexible hours, weekends, public holidays, and overtime when required by event schedules. 
• Physically fit and comfortable with handling, moving, and organizing event equipment and materials. 
• Basic knowledge of event equipment and logistics is an advantage. 
• Must be willing to travel to different event venues when required. 
• Possess a valid driving license is an advantage. 

Ideal Candidate:

The ideal candidate is a hands-on, organized, and reliable team player who enjoys working behind the scenes to make sure every event runs smoothly. You should be comfortable handling practical tasks, coordinating people and resources, and responding quickly to changing event requirements.

Skills