Job Description

• Handle daily administrative and clerical tasks to ensure smooth office operations.
• Maintain and update company, employee and project-related records, documents and filing systems.
• Prepare, organise and manage documents, letters, forms, reports and other administrative paperwork.
• Assist with employee attendance, leave records, overtime, claims and other HR-related administration.
• Assist in checking attendance, overtime, allowances, and other relevant information.
• Maintain proper employee personnel files and ensure all records are accurate and up to date.
• Assist with onboarding and offboarding of employees and workers.
• Assist in documentation and administration related to foreign workers, including work permits, passports, insurance, FOMEMA and related renewals.
• Coordinate with management, HR, Finance, site teams, workers, suppliers and other parties when required.
• Assist in preparing and maintaining project, site and company documentation.
• Assist with procurement and general office administration when required.
• Prepare basic reports, records and summaries for management.
• Perform other administrative duties and ad-hoc tasks assigned by management.

Job Requirements

• Minimum SPM / O-Level / Diploma in Business Administration, Management or a related field.
• Fresh graduates are welcome to apply.
• Candidates with administrative experience, particularly in construction, engineering will have an added advantage.
• Mandarin is an added advantage.
• Good knowledge of Microsoft Word and Excel.
• Good organisational and documentation skills.
• Able to work independently and manage multiple tasks.
• Responsible, proactive, detail-oriented and willing to learn.
• Able to communicate effectively with workers, office staff, management and external parties.
• Possession of a valid driving licence is an advantage.

Skills