Job Description

Ready to keep tenders organised and on time? Join us as a Tender Secretary, working with us at PDS SAFETY (MALAYSIA) SDN BHD, a Occupational, Safety and healthcare safety solutions partner that supplies equipment and helps hospitals and clinics meet compliance and safety needs.

As the backbone, you will keep our tender workflows smooth by managing submissions, tracking deadlines, and coordinating across teams so projects move forward without friction.

Your Growth & Impact

• Build a strong tender portfolio by owning end-to-end admin for bids, which speeds up your experience in procurement and healthcare contracts.
• Improve your stakeholder network across clinical and procurement teams, widening your professional contacts in healthcare operations.
• Expand your skills in formal documentation and e-tender platforms, positioning you for senior coordination roles later on.

Job Requirements

Responsibilities

Tender Coordination

• Manage tender calendars and submission deadlines to ensure all bids meet client requirements and timelines.
• Track tender progress and prompt internal teams for approvals and missing documents.

Documentation & Compliance

• Prepare, edit, and proofread tender documents to ensure professional writing, correct formatting, and complete attachments.
• Maintain organised records, version control, and filing for audits and future reference.

Stakeholder Communication

• Coordinate with suppliers, clients, and internal colleagues to clarify tender queries and collect supporting information.
• Arrange meetings, take concise minutes, and circulate action items to keep teams aligned.

Requirements

Qualifications & Experience

• Secondary school certificate or diploma in business, administration, or related field, or equivalent work experience.
• Minimum 2 years experience in secretarial, tender, or administrative roles, preferably within healthcare or procurement.

Hard Skills & Knowledge

• Strong computer literacy with MS Office and email; familiarity with e-tender portals is a plus.
• Professional writing, accurate formatting, and basic records management skills.

Soft Skills & Qualities

• Organisational skills, time management, self-motivation, and self-discipline to meet tight deadlines.
• Effective communication, quick learning, creative problem solving, and the ability to work independently or with teams.

Skills