Job Description

• To be the liaison person between the Project Managers, contractors and suppliers.
• Coordinate and attend meeting to record and prepare meeting minutes with vendors.
• Assist in the tracking and documenting of Project documentation for the department.
• Follow up on correspondence and outstanding requests for resolution.
• To follow up on circulation and signatory of memo, letters, correspondences, sign-off etc.
• To assist with project management duties - oversee and perform administrative functions concerns with a project, update project calendar, call contractors, consultants and relevant parties for the projects.
• Facilitate and coordinate tendering activities - Preparation of tender documents.
• To manage department's day-to-day activities and provide general administrative support (e.g. coordinate department's events, meetings, communications, handle information requests, etc).
• To handle general office administrative works such as upkeep of department's facilities/equipment/stationeries to ensure availability as and when needed and maintain a proper filing system.
• To perform administrative tasks - maintain information files, process paperwork, prepare reports, retrieve reference materials and documents, updates department's databases, lists and files to ensure completeness and accuracy.
• To assist department's in managing calendars, making travel, meeting & event arrangement.
• To be the liaison person and coordinator of the department with other departments within the organization.
• Assist in verification of claims for the department - medical, entertainment, travelling, etc.
• To implement all relevant policies, procedures and work instructions as so defined in the Company’s Quality Management System.
• Any other duties as and when assigned from time to time by the superior/management.

Job Requirements

Qualifications: Possesses at least Diploma in Business Management/Office System in any related field.

Experience: At least 2 years of relevant working experience in the related field is required.

Technical Skills:

• Work independently with minimum supervision.
• Self-motivated with excellent interpersonal skills.
• Detailed, efficient and result oriented.
• Computer literate and well versed in Microsoft Office.

Skills