Job Description

Role Description

We are looking for a proactive and detail-oriented Business Support Specialist (Admin) to join our team. This role is ideal for candidates with experience in the construction, interior design, fit-out, or project-based industries who thrive in a fast-paced, coordination-heavy environment. If you enjoy managing processes, supporting projects, and ensuring operations run smoothly — we’d love to hear from you!

Key Responsibilities

• Prepare Purchase Orders (POs) and track delivery timelines to ensure materials arrive as planned.
• Coordinate with sales, project, and design teams to confirm product specifications and stock availability.
• Monitor and manage inventory levels to ensure optimal stock control.
• Oversee goods receiving and dispatching for project materials (including studio materials for shoots).
• Coordinate logistics and deliveries between warehouse, suppliers, and project sites.
• Work closely with project managers to align delivery schedules with site timelines.
• Track all purchase expenses and maintain accurate procurement records.
• Verify supplier invoices with the finance team, process payments, and reconcile discrepancies.
• Support cost optimization initiatives and supplier performance evaluation.
• Support the smooth running of daily office operations.
• Manage documentation, filing, and record keeping for procurement and project-related matters.
• Assist in organizing meetings, travel arrangements, and company events.
• Ensure proper documentation flow between departments and external stakeholders.
• Maintain organized records for audits and internal tracking purposes.

Job Requirements

Requirements

• Diploma / Degree in Business Administration, Supply Chain, Construction Management, Interior Design, or related field.
• 2–3 years of relevant experience, preferably from:
• Mandarin Speaker
• Construction
• Interior Design / Fit-Out
• Renovation / Project-based industry
• Property development
• Familiar with project timelines and site coordination processes.
• Strong understanding of material specifications and vendor management is an added advantage.
• Proficient in Microsoft Office (Excel, Word, Outlook).
• Strong organizational and multitasking skills.
• Excellent communication and coordination skills.
• Detail-oriented with strong problem-solving ability.
• Able to work independently and under tight deadlines.

Skills