Job Description

• Provide support to senior management including calendar management, meeting arrangements, and preparation of correspondence and reports.
• Handle confidential and sensitive information with professionalism.
• Coordinate project documentation, including drawings, contracts, permits, and submission records.
• Prepare meeting minutes, follow up on action items, and update project progress reports.
• Liaise with consultants, contractors, developers, and authorities to ensure project deliverables are met on time.
• Monitor project timelines, track costs, and assist in claims, invoices, and budget reporting.
• Support tender and procurement processes, including vendor coordination and documentation.
• Arrange logistics, travel, and accommodation related to project activities.
• Maintain project dashboards and prepare status updates for management review.
• Provide administrative support to project teams when required.
• Assist on any ad-hoc tasks assigned from time to time by the Management.

Job Requirements

• Minimum Diploma/Degree in Business Administration, Project Management, Construction Management, or equivalent.
• At least 2 years of working experience as a Personal Assistant, Project Admin, or similar role with good exposure in property development/construction field.
• Strong organizational skills with the ability to multitask and prioritize work.
• Proficient in MS Office (Word, Excel, PowerPoint).
• Independent, resourceful, and able to work under minimal supervision.
• Good communication and interpersonal skills. Proficiency in Mandarin is required to communicate effectively with external stakeholders.
   

Skills