Job Description

Job Scope/Description:

1. Data Entry Duties

•  Accurately enter, update, and maintain data in company databases, spreadsheets, or systems.
•  Verify data for accuracy and completeness before entry.
•  Perform regular data backups and ensure data integrity is maintained.
•  Prepare data reports or summaries as requested by supervisors or management.
•  Assist in digitizing paper records and filing electronic documents.

1. Clerical and Administrative Support

•  Maintain organized physical and digital filing systems.
•  Handle incoming and outgoing correspondence (emails, letters, forms, etc.).
•  Photocopy, scan, print, and bind documents as needed.
•  Support office staff with clerical tasks such as preparing documents, labels, and forms.
•  Maintain inventory of office supplies and place orders when necessary.

1. Recordkeeping & Documentation

•  Maintain accurate records for invoices, receipts, and other documents.
•  Assist in compiling reports for finance, HR, or management.
•  Ensure proper archiving and disposal of outdated files as per document retention policies.

1. Communication & Coordination

•  Liaise with internal departments (e.g., HR, Finance, Procurement) for data-related tasks.
•  Follow up on outstanding documents or approvals.
•  Provide basic information or support to visitors or callers, redirecting queries appropriately.

Job Requirements

Skills & Competencies Required:

•  Fast and accurate typing/data entry skills.
•  Good attention to detail and strong organizational skills.
•  Proficiency in Microsoft Office (Word, Excel, Outlook) and Google product.
•  Basic understanding of administrative and clerical procedures.
•  Ability to work independently and manage time effectively.
•  Good communication skills (verbal and written) in English and Local language.

Qualifications & Experience:

•  Minimum SPM / Diploma in Business Administration, IT, or related field.
•  1–2 years of experience in a data entry or clerical role (fresh graduates may also apply).
•  Experience with data management or ERP systems (e.g., SAP, etc) is an advantage.

Skills