Job Description

1. Task & Workflow Coordination

• Track, organize, and monitor ongoing tasks, deadlines, and follow-ups 
• Maintain clear visibility of priorities across multiple projects/workstreams 
• Convert discussions, messages, and instructions into structured task lists and action items
  

2. Scheduling & Communication

• Coordinate meetings, schedules, reminders, and key deliverables 
• Follow up with internal teams, vendors, and external partners 
• Ensure timely updates and alignment across stakeholders
  

3. Reporting & Tracking

• Prepare status updates, progress trackers, and summary reports 
• Monitor outstanding items and ensure timely closure 
• Highlight risks, delays, and bottlenecks proactively
  

4. Operations & Administrative Support

• Support documentation, record keeping, and operational coordination 
• Maintain organized filing systems and accessible documentation 
• Ensure consistency and accuracy in operational processes
  

5. Process Improvement & Oversight

• Identify inefficiencies, missing information, or inconsistencies 
• Recommend improvements to workflow, tracking, and execution processes 
• Ensure important tasks are not missed, delayed, or overlooked

Job Requirements

• Based in or willing to relocate/work in Johor Bahru 
• Strong organizational and time management skills 
• Excellent written and spoken English communication 
• Ability to manage multiple priorities in a fast-paced environment 
• Strong follow-up skills and ability to close tasks effectively 
• Good judgment in prioritizing urgent vs non-urgent matters 
• Proactive, reliable, and detail-oriented 
• Able to work independently with minimal supervision 
• Comfortable using Google Workspace (Docs, Sheets), task trackers, and communication tools 

Skills