Job Description

1. Event Planning & Execution

• Coordinate event preparation including participant registration, email and phone reminders 
• Prepare event materials such as registration kits, folders, and documentation 
• Pack and manage materials required for on-site setup 
• Provide on-site support during events, including managing registration counters and attendee flow
  

2. Operations & Inventory Management

• Manage inventory of event materials and internal operational supplies 
• Ensure proper tracking, storage, and replenishment of items
  

3. Administrative & Documentation Support

• Design and maintain tracking forms using Microsoft Excel, Word, and PowerPoint 
• Perform data entry and maintain accurate operational records 
• Prepare reports, documents, and presentation materials as required
  

4. Communication & Coordination

• Monitor and respond promptly to emails, WhatsApp messages, and internal communications 
• Coordinate with internal teams, vendors, and external partners to ensure smooth execution
  

5. Scheduling & Meeting Coordination

• Manage calendars, meetings, and appointment scheduling for management 
• Coordinate meeting logistics including venue booking, food arrangements, and materials preparation 
• Assist in travel arrangements, hotel bookings, and event venue coordination when required
  

6. General & Ad-hoc Support

• Provide administrative and operational support across departments 
• Assist with ad-hoc tasks and projects assigned by management 

Job Requirements

• Diploma or Degree in Business Administration, Event Management, Marketing, or related field 
• Minimum 1–3 years of experience in operations, administration, or event coordination 
• Fresh graduates with strong organisational skills are encouraged to apply 
• Proficient in Microsoft Office (Excel, Word, PowerPoint) 
• Experience in administrative coordination, documentation, or event support 
• Familiarity with scheduling tools and communication platforms is an advantage 
• Strong organisational and multitasking abilities 
• Good communication and coordination skills 
• Detail-oriented with strong follow-up skills 
• Able to work independently and in a fast-paced environment 
• Responsive and proactive in handling tasks and communication 
• Willing to work flexible hours or weekends when events are scheduled

Skills