Job Description

The Junior HR & Admin Executive is responsible for supporting the day-to-day human resources and administrative functions of the company. This role assists in recruitment, onboarding, employee engagement, HR administration, and office operations to ensure a smooth and efficient workplace. Fresh graduates with a positive attitude and eagerness to learn are encouraged to apply. 

A) Human Resources

Recruitment & Onboarding

• Assist in posting job advertisements on recruitment platforms and social media.
• Assist in simple candidate screening and arrange interviews with hiring managers and candidates.
• Coordinate new hire onboarding, including orientation and workstation readiness.
• Ensure all onboarding documents are completed and properly filed.

HR Administration

• Maintain and update employee records and HR databases.
• Monitor employee probation and confirmation timelines.
• Maintain leave records and attendance reports.
• Ensure employee files remain accurate, organised, and confidential.

Employee Engagement

• Coordinate employee engagement activities, celebrations, and company events.
• Assist in organising training sessions and staff development programmes.
• Support internal communication and employee announcements.
• Handle basic employee enquiries regarding HR policies and procedures.

B) Administration

Office Administration

• Manage office supplies, pantry inventory, stationery, and procurement.
• Coordinate office maintenance and liaise with building management and external vendors.
• Arrange courier services, mail distribution, and deliveries.

Asset & Facility Management

• Maintain records of company assets, including laptops, monitors, access cards, and mobile devices.
• Coordinate issuance and return of company assets during onboarding and offboarding.
• Support office renovation, maintenance, and repair activities when required.

General Administrative Support

• Prepare purchase requisitions and assist with invoice processing.
• Coordinate travel bookings and accommodation arrangements.
• Perform ad hoc administrative duties assigned by management.

Job Requirements

KPI/Success Metrics

1. Effective and seamless onboarding of new hires.
2. Accuracy and compliance of HR administration and documentation.
3. Efficient office operations and administrative support.
4. Responsive employee support and engagement coordination.
5. Compliance with HR policies and continuous process improvement.

Skills and Experience

1. Diploma or Bachelor's Degree in Human Resource Management, Business Administration, or a related discipline.
2. Fresh graduates are encouraged to apply.
3. Candidates with at least 1 year of HR or administrative experience will have an added advantage.
4. Basic knowledge of Malaysian Employment Act and HR practices is an advantage.
5. Proficient in Microsoft Office (Word, Excel, PowerPoint) and Google Workspace.
6. Strong organisational and time management skills.
7. Good communication and interpersonal skills.
8. Detail-oriented, responsible, and able to maintain confidentiality.
9. Positive attitude, willingness to learn, and able to thrive in a fast-paced advertising agency.
10. Team player with a proactive mindset.

Skills