Job Description

 We’re seeking a structured, data-savvy operator to run the CEO’s operating cadence, drive cross-functional execution, and turn strategy into measurable outcomes. You’ll standardize weekly/monthly reporting, accelerate proposals, improve client follow-ups, and strengthen culture through fair KPI gamification and events.

You bring: 0-5 years in CoS/consulting/operations, strong analytics (Excel/Power BI), excellent slides and executive writing, English & Mandarin fluency, AI prompting skills (Copilot/Gemini), and a valid Malaysian driving license. Apply to help us move faster and decide smarter.

 Mission: Enable the CEO and leadership team to operate at peak effectiveness by driving the company’s operating rhythm, coordinating cross-functional execution, improving decision velocity, and turning strategy into measurable outcomes.

Expected Skillsets:

• Fluent in English
• Fluent in Mandarin
• Fluent in productivity software (Word, PowerPoint, Excel, Canva)
• Familiar with AI prompting (Co-pilot, Gemini)
• Have driving license and familiar with driving in Klang Valley
  

Job Requirements

Responsibilities

1) Executive Assistance

• Design and run the leadership operating rhythm: agendas, materials, minutes, action tracking for WBR/MBR/QBR.
• Maintain the CEO’s priority map and ensure follow-through across functions.
• Prepare Board/investor packs: narrative, financial snapshots, risk updates, decision items.

2) Strategy Execution & Program Management

• Turn strategic priorities into program plans with owners, timelines, KPIs, and risk logs.
• Drive cross-functional initiatives (pricing changes, partnerships, product launches, process automation).
• Track OKRs company-wide; coach owners on goal quality and accountability.

3) Analytics, Reporting & Data Quality

• Standardize weekly/monthly reporting for Sales, Marketing, HR
• Partner with Finance for forecast snapshots, budget vs. actuals, and variance explanations.
• Own data quality rules so dashboards are credible (single source of truth).

4) Proposals, Presentations & Deal Support

• Generate client proposals and executive presentations (already listed).
• Create re-usable proposal templates and content libraries to shorten cycle time.
• Coordinate pre-sales assets with Sales/Marketing; maintain win/loss insights.

5) People, Culture & Internal Communications

• Work with HR on staff feedback mechanisms (pulse surveys, one-on-ones, listening tours).
• Gamify KPIs fairly: clear rules, transparent scoring, and rewards linked to business outcomes.
• Plan events, incentives, awards (already listed) with budget and ROI tracking.
• Draft or edit internal memos, townhall materials, and change-management communications.

6) Client & Partner Follow-ups

• Own the follow-up playbook (cadence, message templates, SLAs).
• Monitor CRM tasks, close loops, and escalate blockers with recommended next steps.

Skills