Job Description

Ready to join a small, close-knit team where organised work actually makes a visible difference? We are working with us at Coffeebot Holdings Sdn Bhd, a local food and beverage operator focused on smooth cafe operations and reliable customer experiences. We keep things practical, people-first, and low-drama so you can learn fast and contribute from day one.

As an Admin, your purpose is simple and crucial: keep our daily operations steady and efficient so baristas and managers can focus on customers. You will handle paperwork, track basic numbers, and coordinate with vendors and staff to make each shift feel easy and predictable.

Your Growth & Impact

• Develop practical admin skills that move you toward operations or store management roles in F&B.
• Improve your Excel and reporting skills through weekly sales and inventory tracking tasks.
• Build vendor and team relationships that expand your professional network in hospitality.
• Gain hands-on experience with point of sale systems and basic bookkeeping processes.
• Earn responsibility quickly by owning specific admin routines and small projects.

Job Requirements

Responsibilities

Office Operations

• Maintain daily paperwork including delivery notes, invoices, and petty cash records so records are easy to find and audit.
• Prepare simple daily and weekly reports summarising sales, cash, and float reconciliations for store managers.
• Organise filing, label supplies, and keep admin areas stocked so shifts start on time.

Finance & Records

• Enter sales and expense data into spreadsheets accurately to support smooth month end reviews.
• Assist with basic invoice processing and match purchase orders to deliveries to prevent stock or payment gaps.
• Track petty cash and small reimbursements with clear notes so managers can approve quickly.

People & Vendor Support

• Coordinate with suppliers to confirm deliveries and report discrepancies so stock arrives when needed.
• Support staff scheduling, note shift swaps, and keep simple rosters updated to reduce confusion.
• Handle routine customer and staff enquiries politely and escalate issues to managers when required.
• Help onboard new team members with simple admin tasks and site orientation to get them ready for service.

Requirements

Qualifications & Experience

• Bachelor or equivalent is preferred.
• Availability to work flexible shifts common in F&B, including weekends and public holidays where needed.

Hard Skills & Knowledge

• Proficient in Microsoft Excel for simple spreadsheets, totals, and basic formulas, including the employer-provided skill Microsoft Excel.
• Comfortable with data entry, Google Workspace or Microsoft Office, and point of sale systems.
• Basic understanding of invoices, receipts, and simple bookkeeping entries for daily reconciliation.
• Familiarity with inventory tracking or willingness to learn stock counting procedures quickly.

Soft Skills & Qualities

• Strong attention to detail so records are accurate and reliable each day.
• Clear communication and polite customer service when speaking with vendors, colleagues, and customers.
• Good time management and the ability to prioritise small tasks during busy shifts.
• Team oriented mindset and willingness to learn from colleagues and follow standard procedures.

Skills