Job Description

Key Responsibilities :

Procure to Pay (Accounts Payable)

- Process vendor invoices, staff expense claims, and supplier payments accurately and timely.

- Verify supporting documents (purchase orders, delivery orders, contracts) before posting invoices.

- Match invoices with purchase orders and resolve discrepancies with procurement and relevant departments.

- Record and update accounts payable transactions into the accounting system.

- Monitor accounts payable aging and follow up on outstanding items.

- Assist in preparation of payment runs (cheques, GIRO/online transfers).

- Reconcile vendor statements and resolve any billing or payment issues.

- Support monthly closing activities (accruals, reclassifications, reconciliations).

- Ensure compliance with internal control policies and statutory requirements (e.g., GST input claims).

- Maintain proper filing and documentation of payables records for audit purposes.

- Assist in audit queries and provide necessary schedules/reports when required.

- Perform ad hoc tasks as assigned by the Accounts Payable Team Lead / Finance Manager.

Order to Cash (Accounts Receivable)

- Process and validate daily sales transactions from POS, e-commerce, and manual records.

- Reconcile sales reports with bank deposits, credit card merchant statements, and e-wallet collections.

- Record sales and receivables transactions in the accounting system.

- Monitor accounts receivable balances and support collection activities when needed.

- Investigate and resolve discrepancies in sales and receipts.

- Support month-end closing by preparing reconciliations and schedules.

- Provide sales-related documentation for audit and management review.

- Maintain proper filing of sales records and related documents.

- Perform ad hoc tasks as assigned by the Accounts Payable Team Lead / Finance Manager.

Record to Report (General Ledger)

- Process accounting data entries into the ERP/accounting system for general ledger, accruals, and adjustments.

- Prepare and post journal entries (e.g., accruals, prepayments, reclassifications) in accordance with accounting standards.

- Assist in maintaining the fixed assets register (capitalization, depreciation, disposals).

- Perform account reconciliations (general ledger, intercompany, accruals, suspense accounts).

- Support month-end and year-end closing activities.

- Assist in preparation of management reports, financial schedules, and analysis.

- Maintain proper documentation and filing of accounting records.

- Provide support for internal/external audits, including preparation of audit schedules and answering audit queries.

- Ensure compliance with company accounting policies, internal controls, and statutory requirements (e.g., GST).

- Perform ad hoc tasks as assigned by the Team Lead/ Finance Manager.

Job Requirements

- Diploma or Degree in Accounting, Finance, or equivalent.

- 1–3 years of experience in sales accounting or accounting data processing (internship experience may be considered).

- Familiarity with POS/e-commerce systems and ERP software preferred.

- Proficient in Microsoft Excel and MS Office.

- Strong reconciliation and problem-solving skills.

- Detail-oriented and able to meet reporting deadlines.

- Good communication and teamwork skills.

Skills