Job Description

Key Responsibilities

• Recruitment & Onboarding
• Assist in posting job ads, screening resumes, scheduling interviews, and conducting reference checks.
• Prepare onboarding documents and support new hire orientation.
   
• HR Administration
• Maintain employee records, update HRIS, and ensure confidentiality of all personnel files.
• Help prepare employment letters, internship agreements, and HR reports.
   
• Employee Engagement
• Support planning of staff activities, training sessions, and internal events.
• Assist in designing employee recognition or wellness initiatives.
   
• Payroll & Compliance Support
• Help verify attendance and overtime records for payroll processing.
• Assist in ensuring compliance with Malaysian labor laws and company policies.
   
• Ad-hoc Projects
• Participate in HR projects such as policy reviews, SOP documentation, and process improvements.

Job Requirements

Academic & Educational Requirements

• Currently pursuing a Diploma or Bachelor’s degree in Human Resource Management or Business Administration, 
• Must be eligible for an internship under a university/college placement program.
•  Minimum commitment of 3 months; preference for candidates who can intern 3–6 months or longer. 

Technical & Computer Skills

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Canva Software.
• Familiar with HR software (e.g., My Syarikat) is an advantage.
• Basic knowledge of Malaysia Employment Act 1955, labor laws, or HR compliance matters.
• Comfortable with data entry, HR reporting, and database management.
• Basic understanding of payroll processes and time-attendance systems.
• Ability to create and format HR-related documents, memos, and forms neatly.

 Communication & Language

• Strong written and verbal communication skills in English and Bahasa Malaysia.
• Ability to draft professional emails, letters, and internal memos.
• Confidence to speak to candidates, staff, and management at all levels.

Skills