Job Description

About the Role

We are seeking a reliable and detail-oriented Administrative Executive (Contract) to manage day-to-day office operations and provide executive and administrative support to our team. This role is critical in ensuring smooth office functioning, compliance, and effective coordination across departments.

Key Responsibilities

Office & Facilities Management

• Manage daily office operations including opening and closing of office premises
• Handle incoming calls, emails, and general correspondence
• Maintain office upkeep, cleanliness, supplies, and overall working environment
• Oversee company offices and properties, including coordinating maintenance and repairs
• Coordinate staff activities such as office celebrations, birthdays, and internal events

Administrative & Executive Support

• Monitor and manage renewal of company licenses, road tax, insurance, and regulatory documents
• Liaise with vendors, contractors, and service providers
• Support the Accounts and Admin teams with documentation, invoice tracking, and basic administrative tasks
• Maintain organised digital and physical filing systems
• Manage shared drives to ensure accurate and up-to-date document storage
• Any ad hoc task related to the department

Job Requirements

  Requirements

• Diploma or higher qualification in Business Administration, Office Management, or a related field
• Minimum 1- 2 years of experience in an administrative, office management, or executive support role
• Strong organisational and multitasking skills
• Good communication, interpersonal skills, and positive attitude
• Proficient in Microsoft Office and cloud-based document systems
• Able to work independently and handle confidential matters professionally

Skills